Office Management​/Staff Officer - Level 4

Corporate Operations/DXCG Executive Decision Management/Office Management/Staff Officer, LCAT-9, Level 4 Assignment

Description:

The Contractor shall support the execution of NGA EXCOM executive decision management to ensure organizational cohesion, currency of information, and adaptability to changing strategic priorities.

Duties:
The Contractor shall:

• Work on multiple projects with varying deadlines under fast-paced conditions; must be able to adjust working hours as necessary to accomplish the mission.
• Prepare periodic tasker and staff package status reports and develop metrics to keep leadership aware of late, pending, and new actions.
• Use the Microsoft Office Suite to create, review, maintain, and edit calendars/schedules, trackers, SOPs and informational products.
• Collect, process, organize, and manage records in accordance with appropriate NGA Instructions or guidelines.
• Transfer data across various networks as needed.
• Schedule conference rooms and coordinate VTC connectivity, and ensure appropriate read ahead support is provided to attendees.
• Organize and support various NGA Senior Level meetings, forums, and events, as required.
• With the assistance of the Government lead, establish milestones and schedules with wide latitude for independent judgement regarding the resolution of staff and administrative management problems.
• Review decision memos to be sure they have sufficient detail for standardized data capture.
• Interfacing with agency stakeholders to collect all relevant information pursuant to NGA decisions.
• Assist DXCG in identifying deliverables arising from meetings and working with appropriate stakeholders to document those deliverables in a complex, fast-paced environment.
• Provide technical support for meetings, to include set up teleconferences, video teleconferences, and briefings as appropriate.
• Assist in developing and delivering reports and standardizing data capture regarding NGA decision and information meetings utilizing web capabilities to the maximum level possible.
• Provide advice about governance and decision management processes to stakeholders.
• Identify and track Decision Meeting actions and coordinate as needed with stakeholders to ensure successful execution of meetings.
• Support metrics collection, assessments of performance measures; communication plan; and periodically update procedures.
• Support and provide back up to other DXCG teammates and activities.
• Assist in planning and implementing programs/projects involving diverse objectives and problems that may require frequent coordination across multiple areas, disciplines and organizations.
• Demonstrate superb customer service by clearly and concisely communicating work status, problems, requirements, and concerns with team members, managers, and customers.
• Participate in meetings with customers and partners to exchange information, make decisions, or provide updates.
• Process and disseminate materials in many hardcopy, softcopy, and web formats.
• Support the office and division in accomplishing the mission by taking on special assignments or ad hoc taskings, as necessary.

• At least 24 months demonstrated experience in strategic communications, managing complex and disparate datasets and leveraging them to understand trends and make predictions.
• At least 24 months demonstrated experience in staff officer work.
• At least 24 months editorial skills, including synthesizing disparate and often conflicting information into cohesive documents or briefing materials.

• At least 12 months demonstrated experience providing administrative support (e.g., staffing correspondence, managing calendars, and preparing read-ahead materials) to senior executives, such as General/Flag Officers, Civilian SESs, or corporate equivalents.