Executive Assistant

Executive Assistant

This EXECUTIVE ASSISTANT position is located in Technology & Systems (Front Office) Transportation Security Administration, Department of Homeland Security (DHS). Duties include but are not limited to:

• Serves as Executive Assistant to the Technology & Systems (TS) EAA and the senior TS officials, overseeing and coordinating internal and external engagements, including researching and vetting organizations and venues, and liaising with industry partners and internal program offices.
• Plans, coordinates, and schedules high-level meetings and conferences; manages incoming calls, inquiries, and visitors; and oversees the flow of correspondence and documents to ensure timely handling of sensitive materials. Additionally, manages all logistics for the TS EAA and senior TS Staff domestic and international travel, including flight arrangements, transportation, briefing materials, and compliance with government policies and regulations.
• Provides information, advice, and assistance on management and administrative projects, policies, and initiatives. Reviews and analyzes program accomplishments, identifies problem areas, initiates corrective actions, and prepares special reports, briefings, and position papers on major issues.
• Independently reviews policies and precedents to provide recommendations for applying them to sensitive or controversial cases, utilizing expertise in travel policy and government travel systems.

The major duties described above reflect the full performance level of this position. Typically, the lower Pay Band (Pay Band H) performs the same duties but will receive more guidance and training; and/or projects/work assignments may be less complex.