Office Assistant l - Administrative Services

Position Details

Department: Administration

Reports to: Director of Administrative Services

Pay Grade: 7

Employment Type: Part-time

Exempt/Nonexempt: Non-exempt

Schedule: Monday – Friday 10:00 AM to 2:00 PM; occasional Tuesday 2:00 PM to 7:00 PM; some weekend days required.

• Receptionist for the department with courteous customer service skills.
• Answers phones, greets public, and answers and/or directs questions to the proper person.
• Must become a Passport Agent and serve the public in this capacity (training provided).
• Assists with Human Resources duties as assigned.
• Assists in event planning and other department projects as assigned.
• Performs basic office support and performs general secretarial work such as filing, document scanning/management, typing letters, memos, etc.
• Performs data entry, tracks information, assists with report gathering and preparation, etc.
• Orders supplies and schedules maintenance for department office equipment.
• Acts as back‑up to other secretarial staff.
• All other duties as assigned.

• Must be a high school graduate or equivalent.
• Must have basic secretarial experience either through formal schooling or a minimum of one (1) year job‑related experience.
• Must train and become Passport Certified within six (6) months of hire date.

Must be able to operate a computer (use Microsoft Office) and be able to type a minimum of 40 wpm. Must be detail‑oriented and able to maintain filing systems and other data storage/retrieval systems (including Docuware). Must have courteous telephone skills and must work well with the public and other city departments. Must be able to quickly take accurate messages.

While performing the duties of this job, the employee is required to sit for extended periods of time. This job requires a significant amount of time at a computer screen and using a keyboard for data entry. May occasionally lift up to 25 lbs.

Drug screen and background checks performed.