Special Projects Coordinator

The Special Projects Coordinator is responsible for planning, coordinating, and executing high-priority, cross-functional initiatives that support organizational goals. This role works closely with leadership and multiple departments to help ensure projects are completed efficiently, on time, and within scope. The ideal candidate is highly organized, adaptable, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

* Coordinate and manage special projects from initiation through completion.

* Collaborate with internal teams and external stakeholders to define project scope, objectives, and deliverables.

* Develop project plans, timelines, and tracking systems to maintain progress and accountability.

* Monitor project status, identify risks, and proactively implement solutions.

* Facilitate meetings, prepare agendas, and document key outcomes and next steps.

* Serve as a central point of communication across departments involved in special initiatives.

* Analyze data and prepare reports, presentations, and recommendations for leadership.

* Ensure alignment of projects with organizational goals, policies, and priorities.

* Assist with process improvement efforts and organizational initiatives.

* Support leadership with ad hoc projects and strategic assignments as needed.

Qualifications

* Bachelor's degree in business administration, Management, or a related field preferred (or equivalent experience)

* 2+ years of experience in project coordination, operations, or administrative roles

* Strong organizational and time-management skills with attention to detail

* Excellent written and verbal communication abilities

* Ability to manage multiple priorities and adapt to changing demands

* Proficiency with project management tools and Microsoft Office (Excel, PowerPoint, Word)

* Strong problem-solving skills and ability to work independently

* Experience working cross-functionally in a team environment

Preferred Qualifications

* Experience supporting executive-level projects or strategic initiatives

* Familiarity with project management methodologies (Agile, Waterfall, etc.)

* Experience with data analysis or reporting tools

* Certification in project management (e.g., CAPM, PMP) is a plus