Administrative Assistant

ADMINISTRATIVE ASSISTANT

Direct Report:
Lead Pastor

Position Status:
Full Time

• Attend weekly staff + directors meetings
  • Record professional, clear, and detailed meeting minutes and distribute to Directors
• Oversee Church Management System
  • Maintain accurate, up to date church roster
  • Maintain accurate, up to date church calendar
  • Maintain attendance records
  • Assist members in accessing CMS as necessary
• Record weekly offerings
  • Record all donations from Weekly in person offering
• Assist in the Invoice Management process
  • Ensure timely processing of all invoices received by the church
    • Florals (condolences, baby, etc.)
    • Catering orders for events or meetings, as requested
    • Manage other correspondences and invoices as needed
• Oversee Next Steps
  • Ensure assimilation processes are functioning properly and people are flowing through the pipeline in a timely manner
• Oversee Church Calendar + Online Calendar
  • Ensure all events are posted to agapecamden.org in a timely manner
  • Ensure all details / corresponding registration pages are working properly
• Oversee Administrative Department
  • Recruit, Train & Manage Administrative Team
  • Manage inbound and outbound communication to Agape Church (Phone, Email & Reception)
• Connect Card Follow-Up
• Decision Card Follow-Up
• Oversee Lead Pastor’s Calendar
  • Manage and optimize the Lead Pastor’s calendar, proactively handling scheduling conflicts
  • Facilitate meeting requests from church members, visitors, and ministry leaders
  • Gather context and preliminary information for all requested appointments to maximize the pastor’s preparedness and effectiveness
  • Communicate with the congregation, staff, and public using a high level of discretion, professionalism, and Christ-like kindness
  • Route pastoral care or counseling needs to the appropriate staff members when necessary
• Oversee Lead Pastor’s Email Inbox
  • Actively monitor and sort incoming emails, independently drafting responses where appropriate and verbally briefing the Lead Pastor on time-sensitive or complex items that require his direct input
  • Ensure each email is grammatically correct, professionally formatted, and communicates a kind, professional tone
• Oversee Church Email Inbox
  • Correspond with congregation and members of the community on behalf of Agape Church
  • Ensure each email is grammatically correct and professionally formatted
• Collect and distribute all mail / shipments
• Maintain orderly, clean and organized office area
• Oversee all ordering / re-ordering of supplies
  • Includes Office Supplies, Janitorial Supplies, Kitchen Supplies, and Coffee station items
• Create and Maintain Church Filing System of Important Records / Documents
  • Oversee Google Drive
• Overall Church Communication
  • Weekly Email
  • Mass Texting
• Assist Lead Pastor with special projects upon request
  • Other duties as assigned
• Sunday Responsibilities
  • Assist Lead Pastor with special projects upon request
  • Be available to congregation to schedule meetings with Pastoral Staff
• Assist Leadership with service operations as necessary

• General knowledge of Planning Center Online
• General knowledge of Google Drive

• Demonstrate a Christian lifestyle
• Contribute to a healthy, uplifting, and life-giving team culture through a consistently positive disposition
• Commitment to confidentiality regarding all account records, both of the ministry and staff, and the members
• Commitment to healthy interpersonal relationships, positive teamwork and support of the Great Commission, through the ministry of Agape Church
• Attention to detail and precision
• Demonstrates strong stewardship of time and a high level of accountability

Sunday 8:30 AM - 12:30 PM / 6:00 PM - 7:00 PM (staff & volunteer director meeting)

Monday 9:00 AM - 5:00 PM

Tuesday 9:00 AM - 5:00 PM

Wednesday 9:00 AM - 5:00 PM

Thursday 9:00 AM - 5:00 PM

Friday OFF

Saturday OFF