Administrative Specialist
Listed on 2026-07-01
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Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Virtual Assistant/ Remote Admin, Data Entry
Administrative Assistant
We are seeking a highly organized and dependable Administrative Assistant to support daily operations across multiple departments. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has strong communication and coordination skills.
Key Responsibilities
- Coordinate department schedules by managing and updating calendars based on builder and subcontractor availability
- Communicate with Project Managers and vendors via email and text to ensure alignment on project timelines
- Use ERP systems (Sage and BT5) to invoice and reconcile completed jobs
- Navigate various builder portals and websites to gather and update job-related data
- Prepare and maintain reports, spreadsheets, and documentation
- Provide general administrative support including typing, filing, scanning, and answering phones
- Assist other administrative team members and provide backup support as needed
Required Qualifications
- Strong administrative assistance experience
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook)
- Excellent organizational skills and attention to detail
- Ability to manage multiple tasks and priorities effectively
- Strong work ethic and reliable attendance
- Team-oriented mindset with a willingness to learn
Job Type & Location
This is a Contract position based out of St Michael, MN.
Pay and Benefits
The pay range for this position is $23.00 - $25.00/hr eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in St Michael, MN.
Final date to receive applications
This position is anticipated to close on Jul 10, 2026.
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