Executive Administrative Assistant​/Office & Admin Specialist Prin

Overview

Working Title:

Executive Administrative Assistant. Job Class:
Office & Administrative Specialist, Principal. Agency:
Direct Care and Treatment. Job .

Location:

St. Peter. Telework Eligible:
No. Full/Part Time:
Full-Time. Regular/Temporary:
Unlimited. Who May Apply:
Open to all qualified job seekers. Date Posted: 07/01/2026. Closing Date: 07/07/2026. Hiring Agency/Seniority Unit:
Direct Care and Treatment / DCT St Peter AFSCME. Division/Unit: MSOP Admin Svcs / MSOP SP Admin Operations. Work Shift/

Work Hours:

Day Shift. Days of Work:
Monday - Friday 7:30am-4:00pm.

Travel Required:

No. Salary Range: $24.54 - $33.11 hourly; $51,239 - $69,133 annually. Classified Status:
Classified. Bargaining Unit/Union: 206 - Clerical/AFSCME. Work Area: (Required for AFSCME). FLSA Status:
Nonexempt. Designated in Connect 700 Program for Applicants with Disabilities:
Yes.

Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.

• Provide confidential administrative and specialized support for the Facility Director and Facility Executive Team by providing administrative, technical, and operational support, including independently leading, coordinating and organizing special projects.
• Serve as the facility’s first point of contact and exercise autonomy to coordinate and prioritize work.
• Provide comprehensive support to the Facility Director, Facility Clinical Director, and Facility Executive team to ensure efficient day-to-day operations.
• Compose public, highly sensitive correspondence and reports from instructions, including letters, memos, job descriptions, appeal letters, unit shut down plans, emergency response plans, organizational charts, quarterly and other reports.
• Maintain up-to-date calendars, schedule meetings and appointments.
• Prepare training/presentation materials, including PowerPoint presentations and desktop publishing for brochures and flyers.
• Act as a liaison with community members, local legislators, and law enforcement.
• Lead special projects as requested by the Facility Director.
• Assist managers and supervisors with human resource functions, including scheduling and organizing candidate interviews and collecting HR paperwork, in coordination with HR.

• Communication Skills – Demonstrated ability to support upper-level management with the ability to understand, interpret, and execute detailed oral and written instructions with minimal oversight; strong command of English, spelling and grammar; able to compose, analyze, edit and summarize data and reports with minimal review.
• Customer Service Skills – Experience supporting upper-level management and handling difficult inquiries from the public, media, legislative personnel, and other stakeholders.
• Data Entry – Ability to collect and analyze data to prepare reports and maintain databases per policies.
• Records Management – Maintain records and documents per statutory retention requirements.
• Desktop/Website Publishing – Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Spreadsheets – Ability to create, modify, sort, and extract data.
• Typing/Keyboarding – Ability to compose meeting materials and data summaries.
• Word Processing – Ability to compose and format public and sensitive correspondence and reports, including mail merge.

• At least 3 years of experience supporting upper-level management.
• Ability to plan, organize and prioritize multiple work activities.
• Knowledge of data privacy laws governing confidential information.
• SharePoint experience.
• Experience in state/local government or public sector.
• Experience working with diverse teams.

• Resume should clearly describe relevant experience with beginning and ending month/year for each job held.
• Reference/background checks will be conducted prior to appointment.
• Education verification required (high school diploma or college transcript/degree) at time of interview. Transcripts must clearly identify graduation date and field.
• TB blood test required prior to employment (not TB skin…