Company Secretary - Assistant Vice President

Company Secretarial - Assistant Vice President

Role

Location:

Guernsey, Channel Islands

Department:
Corporate Services

Employment Type:

Permanent, Full Time

This is a hybrid administration and governance role within a medium-sized corporate services team servicing a broad spectrum of client schemes and structures, both private and publicly listed. The role will involve supporting the Team Manager in ensuring the efficiency of the team and that all processes undertaken are in line with the Apex’s policies and procedures. Acting as a guide for junior members of staff within the team and executing the duties of the role diligently and professionally to ensure that the Company’s Service Level Agreement targets are adhered to.

Building effective and collegiate interpersonal relationships at all levels and undertaking responsibility for a portfolio of clients.

A sound knowledge of Company Secretarial tasks (and overarching fund administration processes) applicable legal and regulatory frameworks, with an ability to apply the relevant regulations and rules associated with delivering Apex’s services is essential.

• Ensuring all work undertaken complies with relevant fund and corporate documentation and relevant regulatory requirements and anti-money laundering regulations.
• Assisting the Team Manager in supervision, monitoring, and appraisal of the team.
• Adhering to Company procedures at all times.
• Promoting effective relationships between Apex and its clients.
• Helping to build effective relationships between individual team members and other departments.
• Motivating and empowering reports by building their capabilities.
• Deputising, if required, during Line Manager absences.
• Assisting in managing, controlling and co‑ordinating own workloads and workloads of others in the team.
• Assisting with the day‑to‑day deliverables and the training of team members.
• Assisting with overseeing quality control and meeting time‑oriented deadlines.
• Ensuring work is undertaken in accordance with Apex’s standard operating procedures and within agreed deadlines.
• Assisting in ensuring all outgoing correspondence and presentation of work is of the highest standard.
• Liaising confidently and knowledgably with clients, directors, and other service providers.
• Liaising with key personnel in client groups to ensure that all Company Secretarial and Fund Administration related operational issues are communicated effectively.
• Assisting with ensuring all client requests are responded to swiftly and accurately.
• Communicating any client related issues of concern to the Line Manager.
• Attending and participating actively in regular team meetings.
• Making positive suggestions as to how effective changes can be made to improve the progression of workflows.
• Acting as a signatory.

• Understanding, assisting, and executing delegated elements of new business processes.
• Maintaining a sound understanding of relevant statutory, regulatory and governance knowledge that may impact Apex and its clients and disseminate relevant updates to non‑executive directors and clients when appropriate.
• Assisting and guiding client Boards of Directors on corporate governance matters and regulatory and statutory developments in the industry.
• Providing assistance in ensuring that the client’s policies, procedures, and corporate documents are updated in line with relevant regulatory or statutory changes.
• Co‑ordinating and arranging board meetings of General Partners of funds, listed companies, and other companies, ensuring all AGM’s, proxies and notices are dispatched in a timely manner.
• Maintaining the highest quality and demonstrate control of processes for meetings.
• Attending board meetings, assisting with taking of minutes and presentation of reports.
• Assisting with the smooth running of the Company Secretarial and Fund Administration elements of the Investment, and Call and Distribution processes, including preparation for board meetings, minutes, and notices.
• Attending internal meetings organised with relevant personnel to establish the required tasks and deadlines to be undertaken internally once investment (or disposal) recommendations have been…