Accounts Receivable & Billing Specialist

Dagen is recruiting contract Accounts Receivable & Billing Specialist to manage daily billing and accounts receivable activities for an oil & gas services company in Stafford, TX.

This position will be responsible for ensuring invoices are accurate and processed timely, maintaining customer accounts, resolving billing issues, and supporting the overall collection process. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment where accuracy and follow-through are important.

• Manage the full customer billing process, including reviewing transactions, preparing invoices, and ensuring invoices are submitted accurately and timely.
• Review work orders, service records, contracts, pricing, and supporting documentation to ensure accurate customer billing.
• Monitor transactions ready for invoicing and follow up on missing or incomplete information.
• Process and distribute customer invoices through various billing methods and customer portals.
• Review invoices for accuracy, including rates, quantities, services performed, purchase orders, taxes, and other applicable charges.
• Maintain accurate customer account information and ensure required documentation is available to support billing.
• Post and apply customer payments and maintain accurate Accounts Receivable records.
• Reconcile customer accounts and research discrepancies, short payments, credits, and unapplied cash.
• Monitor outstanding receivables and follow up on past-due invoices as needed.
• Assist with collections by communicating with customers regarding outstanding balances, billing questions, and payment status.
• Research and resolve customer billing issues and coordinate with internal departments to correct errors.
• Process credit memos, debit memos, adjustments, and rebills as needed.
• Maintain accurate billing and customer records in the accounting system.
• Ensure pricing, customer information, service details, and other billing-related data are current and accurate.
• Assist with month-end Accounts Receivable and billing activities, including reconciliations and reporting.
• Prepare and maintain AR and billing reports as requested by management.
• Identify billing or AR issues in a timely manner and elevate unresolved issues to the appropriate personnel.
• Maintain a safe, secure, and healthy work environment by following Company and Customer safety standards, practices, and applicable regulations.

• High school diploma or GED required.
• 2+ years of experience in Accounts Receivable and customer billing required.
• Strong billing experience, preferably in an industrial services, field services, construction, or similar environment.
• Experience with invoicing, payment application, account reconciliation, collections, and resolving customer account discrepancies.
• Knowledge and experience using Microsoft Dynamics AX.
• Strong attention to detail with the ability to identify and correct billing errors.
• Excellent organizational and time-management skills with the ability to prioritize multiple tasks and deadlines.
• Strong written and verbal communication skills with the ability to work effectively with customers and internal teams.
• Ability to work accurately and efficiently in a fast-paced environment.
• Self-motivated, dependable, and willing to take ownership of assigned responsibilities.
• Ability to work collaboratively while also managing tasks independently.