Buyer, Business

Job Summary

Responsible for purchasing activities associated with assigned commodities and suppliers.

• Buying Process
  • Convert MRP demand into timely, accurate purchase orders; manage reschedules, expedites, and cancellations to align with production needs and project schedules.
  • Maintain clean ERP data (lead times, min/max, order multiples, safety stock, pricing, and approved vendor lists) to drive reliable planning signals.
  • Execute spot buys and expedites for critical shortages while balancing premium freight and inventory impacts.
  • Send RFQ to Suppliers and negotiate to optimize total cost of ownership for business.
• RFQ Review & Decision Support
  • Commercial Evaluation Template Preparation
  • Track Responses from Suppliers
  • Follow-up in case of non-response & Field any questions
  • Summarize all responses and review with internal teams
• Purchase Order Processing
  • Prepare PO and check for accuracy.
  • Release PO to Supplier
  • Get Acknowledgement of PO from Supplier and document in ERP system
• PO Management
  • PO Amend / Cancellation / Resubmission etc.
  • PO / PO Amend Acknowledgement from Vendor
• Vendor Expediting
  • Preparing Open Order Reports
  • Expedite with Vendors (Pull Ins, Push Outs)
  • Management of Promise Dates
  • Escalate Potential / Existing Issues for Commodity Leader’s Review
• Invoice Resolution (PO to Pay Support)
  • Receive / Download Invoice Discrepancies
  • Research and Resolve discrepancies.
  • Document Root Cause
  • Drive initiatives to reduce resolution instances.

• Education & Experience
  • Bachelor’s degree preferred, but not necessary.
  • Experience using D365 is a definite plus.
• Skills & Abilities
  • Basic understanding of purchasing procedures, common industrial terminology, and common business software, specifically Microsoft Excel.
  • Knowledge of purchasing procedures and common industrial terminology
  • Strong Microsoft Office abilities
  • Highly organized
  • Effective time-management
  • Detail-oriented.
  • Good interpersonal communication skills
  • Clear background check and drug/alcohol screening

• Travel: less than 5%
• Lifting up to 20 pounds
• Bending, stooping, walking

This job description is intended to describe the general nature and level of the work being performed. It is not an exhaustive list of all duties and responsibilities. PVI Holdings reserves the right to amend and change responsibilities as necessary to meet business and organizational needs.