Contract Administrator II

SUMMARY

Support activities concerned with proposals, pricing, and contracts for sale of equipment, materials, products, or services.

• Contract Administrator to significant customers
• Manage complex government and commercial contracts and subcontracts for supply, services, and construction projects.
• Develop and maintain customer relations.
• Liaison between customers and subcontractors.
• Ensure current awareness of market activity and customer requirements.
• Discuss and identify new markets and technologies with customers and inform all necessary internal parties.
• Assist in bid and proposal activity by reviewing proposal after bid/no bid decision is made.
• Review final quote file for accuracy, completeness, and conformity.
• Follow up with customer on award status of contract/purchase order.
• Review terms and conditions on contracts to insure completeness, accuracy, and conformity.
• Ensure all certifications and representative reports and other exhibits required for contractual compliance are prepared, maintained and when necessary, submitted to customer or proper authority.
• Monitor customer contract/purchase order with respect to scheduling, budget, changes, and customer requirements.
• Provide customer with contract/purchase order status.
• Interface with functional departments involved in customer contract/purchase orders through completion of the contract/purchase order.
• Initiate and analyze job status reports with respect to labor and material budgets, material details, shipping status and overall monitoring of the contract/purchase order.
• Submittal of Potential Change of Scope form which provides early notice to customers that a change to the project may affect budget and/or schedule. Ensure PCS form is reviewed by Atec management and submitted to customer in timely manner.
• Submittal of Change of Scope which provides notice to customers that a change to the project may affect budget and/or schedule. Ensure COS is reviewed by Atec management and submitted to customer in timely manner. Work with customer to ensure a contract modification is provided and then communicated to Atec (subsidiaries, suppliers, etc.).
• Request, review and implement modifications to or extensions of contracts or amendments of solicitations.
• Prepare and submit government forms for export when required.
• Update Contracts Manager on contract issues.
• Advise all necessary departments of contractual rights and obligations.
• Check contract files for proper maintenance, documentation, and other necessary paperwork.
• Ensure all contract/purchase orders and modifications are properly implemented into electronic system.
• Issue Contract Management instructions as necessary to properly inform other departments of special requirements.
• Resolve financial issues with customer.
• Review and submit invoices to customer as necessary.
• Assist with export regulations compliance (ITAR and EAR), Foreign Corrupt Practices Act (FCPA) and perform customer screening using the government Denied Person’s List.
• Assist with obtaining and compiling reports for the Quarterly Report and Board Meetings.
• Coordinate all necessary functions with PMs.
• Assist PMs with all project processes.
• Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.
• Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.

• Be familiar with and understand Atec Quality Policy and company objectives.
• Understand required AS9100/ISO specific Procedures and Work Instructions.
• Complete all records required by Procedures and Work Instructions.
• Participate in Atec Continuous Improvement activities as appropriate (including Strategic Planning, AIM, Suggestion box, etc.).
• Participate in AS9100/ISO training as required.
• Cooperate with Auditors.
• Report any deviations to appropriate area manager/supervisor.

• Associate degree from two-year college or technical school; or five (5) years of experience in aerospace/military, energy services, contract administration or manufacturing environment; or combination of education and experience.
• Customer service experience is preferred.

N/A

Employee is regularly required to sit, stand, and walk.

Noise level in the work environment is usually moderate.
Extended work hours and/or travel may occasionally be required.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.

If you need a reasonable accommodation, please contact Andrea Lopez at .