Accounts Payable Coordinator

The Role at a Glance

This role manages processing, coordinating, and reconciling invoices for multiple branches, ensuring timely payments and discount opportunities. This role also, resolves discrepancies, and maintains accurate payable balances. Handles vendor communication, processes weekly payments, and reconciles monthly statements.

You are responsible for managing accounts payable by processing invoices for multiple branches and reconciling purchase orders. You will ensure all incoming invoices are valid, accurately charged to the correct branch, and paid on time to avoid late fees while maximizing discount opportunities.

You will ensure weekly accounts payable checks are processed, and any discrepancies with purchase orders, invoices, or payments are resolved promptly.

Your frequent communication with vendors and internal personnel is essential to maintain accurate balances on payable accounts and ensure smooth payment processes.

Additional accounting duties and other tasks may be assigned to you as needed to support the finance team and maintain efficient operations.

• Schedule, prepare, and process accounts payable checks weekly.
• Ensure timely payments to avoid late fees and apply all applicable discounts.
• Resolve discrepancies related to purchase orders, invoices, or payments.
• Ensure credit is received for outstanding memos and issue stop-payments as needed.
• Maintain accurate balances on payable accounts through monthly vendor statement reconciliation.

• Required education: 2-year college degree preferred or equivalent work experience.
• Customer Focused
• Collaborative
• Communicative
• Resilient
• Strive for inclusion of others
• Microsoft Excel
• Detail oriented
• Organized

Hilldrup is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.

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