Accounting Assistant

Job Information

Job Title:

Accounting Assistant
Department:
School Based

Reports To:

Building Administrator
FLSA Status:
Non Exempt
Work Calendar:
All 12 Month
Staff Salary Scale:
Clerical Salary Scale

Reporting to the School Administrator, the Accounting Assistant will assist with the preparation and maintenance of fiscal records and related documents.

Management of Accounts

• Verify time and leave reports submitted and correct as needed.
• Assist with management of School Activity Fund accounts and Department Operating Budget.
• Serve as school/department's financial expert and coordinate procurement and payment procedures.
• Review, post and generate computer receipts for deposits from fund sponsors and reconcile to Summary of Daily Deposit Sheets.
• Prepare, process and maintain accurate employee payroll records monthly.

Create Reports

• Prepare monthly payroll reports as needed.
• Prepare and reconcile year/fiscal end reports.

Education Attainment (Required): High School Diploma or equivalent

Relevant Experience (Required): Two (2) years of job related experience

Training or Professional Experience Related to Accounting Duties (Preferred):

None required or preferred.

Knowledge

• Standard accounting principles and bookkeeping terminology and methods.
• Standard office procedures, practices, and equipment.
• One or more computer applications related to accounting.

Skills

• Operation of a variety of office and computer equipment.
• Operation of a variety of information and tracking systems.
• Use of Microsoft Office (Word, Excel, PowerPoint).
• Use of Google Drive (Docs, Sheets, Slides, Forms).
• Meticulous attention to detail.

Abilities

• Establish and maintain effective working relationships with others.
• Demonstrate excellent oral and written communication skills.
• Work cooperatively and positively with staff.
• Work independently as well as in a team environment.
• Demonstrate effective time management and organizational skills.
• Demonstrate initiative and flexibility.
• Follow detailed procedures and perform mathematical computations with accuracy.
• Prepare and maintain electronically generated spreadsheets.
• Work on multiple projects while meeting all deadlines.
• Show sustained effort and enthusiasm in quality and quantity of work.

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance and dress appropriate to position and duties.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with supervisor(s) and colleagues.
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.

Rarely:
Lifting 1–25 lbs, Carrying 1–25 lbs, Pushing/Pulling 1–25 lbs

Occasionally:
Lifting 26–50 lbs, Carrying 26–50 lbs, Pushing/Pulling 26–50 lbs

Frequently:
Lifting 50+ lbs, Carrying 50+ lbs, Pushing/Pulling 50+ lbs

Rarely:
Standing, Sitting, Walking, Reaching, Turning/Twisting, Balancing/Climbing, Stooping/Kneeling, Crouching/Crawling

Occasionally:
Standing, Sitting, Walking, Reaching, Turning/Twisting, Balancing/Climbing, Stooping/Kneeling, Crouching/Crawling

Frequently:
Standing, Sitting, Walking, Reaching, Turning/Twisting, Balancing/Climbing, Stooping/Kneeling, Crouching/Crawling

Job Family: ACCOUNTING ASSISTANT
Job Grade: CP21
Job Code: 0120
FLSA Status: NON EXEMPT
Pay Structure: CLERICAL SALARY SCALE