Accounting Assistant of Federal Grant Programs

Job Information

Job Title:

Accounting Assistant of Federal Grant Programs
Department:
Academic Programs

Reports To:

Director of Student Access and Opportunity
FLSA Status:
Non-Exempt
Work Calendar:
All 12 Month
Staff Salary Scale:
Clerical Salary Scale

This grant‑funded position assists with the development and maintenance of the division’s Federal Title I, II, III and IV Part A programs through fiscal responsibility, accountability, and program implementation. The role reports directly to the Director of Student Access and Opportunity and works under the direction of the Federal Program Coordinator to ensure effective implementation of the federal programs.

• Assists with the management of the Title I, II, III, and IV Part A programs to ensure compliance with ESEA legislation and federal regulations.
• Assists with the management of program budgets to ensure funds are used in compliance with laws, grant requirements, and current research.
• Assists with federal fund accounts and Title budget allocations for all Title schools to ensure compliance with federal and state guidelines, OMB regulations, and Stafford County Public School Board policies.
• Complies with Stafford County Public School Board policies, regulations, and finance procedures.
• Monitors activities and funding for the division’s Title I schools, Title II, Title III, and Title IV programs, including budgets, purchase orders, federal grant forms, procurement of materials and supplies, travel, consultants, stipends, and fringe benefits.
• Assists with receiving items in the accounting system.
• Receives orders in the MUNIS system.
• Processes purchase orders and formats budgets for the programs and grants.
• Assists with the preparation and submission of any and all reports required by federal grants, such as website compliance, program evaluation, accountability reports, timesheet review, and invoice reconciliation.
• Assists with the preparation of various financial reports timely and accurately for all grants.
• Compiles data and prepares various statistical, administrative, and professional reports as requested by the Director of Access and Opportunity.
• Assists with grant applications, budget documents, meeting agendas, program evaluations, calendars, course descriptions, promotional materials, memos, and other correspondence; attends meetings, training, workshops, etc., as appropriate to enhance job knowledge and skills.
• Assists with internal monitoring and reporting systems to assure compliance and effective grant program administration.
• Assists with program audits and prepares and submits financial records/reports as required.
• Monitors and implements other programs and projects in the area of responsibility.

• High School Diploma or equivalent (required).
• Associate’s Degree or higher from an accredited college or university (preferred).
• Previous experience and/or training that provides the required knowledge, skills, and abilities to perform varied accounting procedures and related clerical functions (required).

• Knowledge of field entitlements, grants, and federal accountability systems, especially Title I, II, III, and IV programs.
• Computer knowledge and related skills, specifically electronically generated spreadsheets and accounting systems.
• Knowledge of Stafford County Public School Board policies, regulations, and finance procedures.
• Use of technology for multiple purposes.
• Work cooperatively in a team environment to meet goals.
• Organize and perform work independently.
• Experience with MUNIS and federal grant systems a plus.
• Proficiency in Microsoft Office and Google Workspace (Drive, Docs, Sheets, Slides, Forms).
• Meet deadlines for all work, even when working on multiple projects.
• Show sustained effort and enthusiasm in quality and quantity of work.
• Effective time management and organizational skills.
• Ability to address criticism constructively.
• Adaptability to change and maintain flexibility.
• Work independently and carry out daily assignments with minimal supervision.
• Post accounts with accuracy.
• Work cooperatively and positively with staff, students, and community.
• Use appropriate written and verbal communication; knowledge of English grammar and usage.

• Lifting 1–25 lbs (rarely); 26–50 lbs (occasionally); 50+ lbs (frequently).
• Carrying 1–25 lbs (rarely); 26–50 lbs (occasionally); 50+ lbs (frequently).
• Pushing/Pulling 1–25 lbs (rarely); 26–50 lbs (occasionally); 50+ lbs (frequently).
• Standing (frequently);
  Sitting (frequently);
  Walking (frequently).
• Reaching, turning/twisting, balancing/climbing, stooping/kneeling, crouching/crawling (frequently).

This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks; the inclusion of which are considered for job classification purposes.