Administrative Specialist II - Fleet

Administrative Specialist II – Fleet

Hiring Range: $22.05/hour to $27.56/hour

Prior related experience and internal equity factors will be considered when determining the hourly rate offered to the selected candidate.

Please  to review automatic disqualifiers for this position.

General Definition Of Work:

Under general supervision, provide support to the Administrative Services Division and to department staff. Plan, coordinate, and administer the department's vehicle and specialized equipment replacement program. Prepare and maintain manual and computerized files and records; coordinate maintenance and repairs for fleet vehicles; and prepare reports. Perform additional duties as assigned and provide support to all divisions of the Sheriff's Office. Work under the direct supervision of the Captain and/or First Lieutenant of the Administrative Services Division.

• Reviews the status of the fleet, analyzes equipment usage, and makes recommendations based on identified needs.
• Allocates and distributes vehicles to assigned staff members.
• Maintains an accurate database of assigned fleet vehicles and specialized equipment.
• Inspects vehicles for damage or mechanical problems and maintains a file of all monthly vehicle inspection reports.
• Routinely checks preventive maintenance service schedules and state inspections and distributes state license renewal decals.
• Maintains a database for EZPass transponders and coordinates the payment of vendor bills.
• Schedules the ordering, installation, and removal of police equipment and maintains sufficient inventory to outfit the vehicle fleet (including MDCs, radios, lights, cameras, and sirens) with the appropriate vendor.
• Assists in maintaining the in-car video (ICV) system.
• Shields videos in accordance with VA FOIA laws as needed.
• Prepares ICV videos for court and/or public release as required.
• Maintains ownership files and ensures the accuracy of gas card usage.
• Enters a variety of data into the computer, verifying the accuracy and completeness of statistical and other records.
• Processes requests for information and generates reports.
• Operates various standard office equipment and performs related tasks as needed.

Possess a comprehensive understanding of standard office practices, procedures, equipment, and techniques for providing office assistance. Have a general familiarity with basic computer programs, including Office 365, and demonstrate strong basic computer skills with the ability to learn specialized software and standalone applications related to equipment purchased and maintained by the Stafford County Sheriff for fleet use. Show the ability to learn new programs, such as those used for shielding or managing data from in-car video systems.

Demonstrate the ability to interact courteously with the public, even under stressful conditions, and to establish and maintain effective working relationships with colleagues and members of the public.

Any combination of education and experience equivalent to high school and 3 years of experience in administrative and office work. Graduation from an accredited community college with major course work in business management or related field is desired.

Special Requirements: The selected candidate will be required to successfully complete the hiring process, which may include an interview, polygraph, fingerprint and criminal history checks, a background investigation, and a pre-employment medical exam, including drug and alcohol testing. Possession of a valid driver's license and proof of an acceptable driving record compliant with County policy, such as to allow operation of County vehicles.

Physical Requirements: This job involves medium-level physical work that requires the ability to exert up to 100 pounds of force occasionally, up to 50 pounds of force frequently, and up to 10 pounds of force constantly to move objects. The tasks include climbing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, grasping, and feeling objects. The worker will be exposed to both indoor and outdoor conditions, including extreme cold, extreme heat, and noise.

Additionally, the worker may need to wear specialized personal protective equipment.