Administrative Assistant of Special Education

Administrative Assistant of Special Education – 12 Month

Stafford County Public Schools – Student Services, Stafford, Virginia

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Job : 4491338

Final date to receive applications: Posted until filled

Re-Posted: Jul 07, 2026 4:00 AM (UTC)

Starting Date: Immediately

The Administrative Assistant will perform general clerical duties to support department operations. The successful candidate will be responsible for managing daily office operations, coordinating schedules, handling communications, maintaining records, and ensuring the efficient functioning of the workplace. The role requires strong attention to detail and the ability to work well with colleagues and the public.

• Answer and direct phone calls, emails, and other correspondence.
• Check and distribute mail for the special education department.
• Schedule appointments, meetings, and conference calls.
• Maintain calendars and coordinate travel arrangements as needed.
• Prepare, edit, and distribute reports, presentations, requisitions, and other documents.
• Organize and maintain filing systems, records, and databases.
• Assist with data entry, writing requisitions, process mileage forms.
• Order and manage office supplies.
• Welcome visitors and provide general customer service support.
• Coordinate meetings and team activities.
• Support three assistant directors and staff with administrative projects and special assignments.
• Ensure confidentiality of sensitive information and company records.

Education Attainment (Required): High School diploma or its equivalent.

Education Attainment (Preferred): Associate's or Bachelor's degree.

Relevant Experience (Required): Previous administrative, support, or clerical experience.

Relevant Experience (Preferred): None specified.

• Knowledge
  • Proficiency in Google Suite (Docs, Sheets, GMail, Slides).
  • Knowledge of recordkeeping and document management practices.
  • Experience with scheduling and managing calendars.
• Skills
  • Strong organizational and time‑management skills.
  • Excellent verbal and written communication skills.
  • Professional demeanor and customer service orientation.
• Abilities
  • Ability to prioritize tasks and manage multiple responsibilities.
  • Strong attention to detail and problem‑solving abilities.
  • Ability to work independently and collaboratively in a team environment.

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance and dress appropriate to position and duties.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with supervisor(s) and colleagues.
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site‑based procedures and protocols.

Physical demands include occasional standing, walking, and lifting of up to 50 lbs, as well as tasks requiring reaching, turning, and balancing.

Job Family: ADMINISTRATIVE ASSISTANT 12 NE

Calendar: ALL 12 MONTH STAFF

Pay Structure: CLERICAL SALARY SCALE

Position:

FLSA Status: NON-EXEMPT

Job Grade: CP20

Job Code: 0132

Status: ACTIVE

This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.

Position Type: Full-Time

Salary: $36,288 to $73,710 Per Year

Job Categories: Support Staff >
Administrative Assistant

• Citizenship, residency or work visa required.

• Robbin Britton, Assistant Director of Special Education
• Student Services
• Email: