Facilities Project Manager

Job Information

Job Title:

Facilities Project Manager
Department:
Facilities, Planning and Design

Reports To:

Director of Facilities Capital Construction

• This position performs multiple tasks related to the management of design and construction of school division facilities to include new construction, renovations, additions, and repair and maintenance projects and other facility related project management duties as assigned.
• In addition, the Facilities Project Manager will interact with and assist the Operations and Maintenance department, project contractors, architects, engineers, and county, state, and federal authorities to facilitate completion of assigned projects. This position is also responsible for planning, coordinating and directing the acquisition of building communication, telephone, and all educational furniture and equipment for construction projects.

• Project Planning and Execution
  • Coordinate school construction and renovation projects in the school division. Manage architect/engineering design efforts including the development of architect/engineering statements of work, negotiating design fee proposals, reviewing all phases of project design/specifications and managing project design schedules.
  • Supervise Project Managers in the construction and renovation of school facilities.
  • Monitor the construction schedules and conditions, which may cause delays in completion, and report the same to the A/E, and/or the Supervisor and to the Director.
  • Conduct on-site inspections and manage construction progress to ensure conformance of work, materials, and equipment with contract documents.
  • Perform final walk‑through inspections with contractors, building staff, and architects; compile punch lists and monitor corrections.
  • Review and approve construction drawings, project specifications, shop drawings, product data, and test reports.
  • Review and approve contractor and vendor applications for payment.
  • Prepare and recommend change orders for approval by the Director.
  • Maintain orderly files for all correspondence, reports of site conferences, shop drawings, daily logs, progress schedule, and reproductions of original contract documents, In coordination Project Managers, include all addenda, change orders, deviation reports and supplementary drawings issued subsequent to the award of the contract for each project.
  • Assists in preparation of school board meeting agenda items.
  • Serves on any committees and attend school board, pre‑construction, and pre‑bid meetings as the Director may direct.
• Contract and Financial Management
  • Maintain and monitor all project financial data, including budget, encumbrances, and expenditures.
  • Ensure compliance with Virginia Public Procurement Act and district procurement policies.
  • Assist in coordinating project funding activities and preparing required financial documentation for budget control.
  • Administer, manage, and monitor all construction and design contracts.
• Procurement and Logistics
  • Assist in the preparation of procurement bid documents and specifications and bid evaluations related to all construction projects and professional consulting services.
  • Manage the acquisition of furniture, fixtures, and equipment (FF&E) for new and renovated facilities, including communication and educational technology systems.
  • Review plans and specifications for proposed FF&E installation.

Bachelor’s Degree from an accredited college or university, in Architecture, Engineering, Construction Management or a related field preferred.

Minimum of five (5) years of related experience.

Experience in engineering, construction inspection, and building trades.

Valid Virginia Driver’s License

• Certified Construction Manager (CCM) is preferred.
• Project Management Professional (PMP) certification is preferred.
• Virginia DPOR contractor’s license is preferred.

• Expert knowledge of principles, practices, and procedures related to public contracting,…