Accounts Payable Specialist

This position is based fully in-office at our headquarters in Stamford, CT.

We are a leading medical communications group, committed to the precise and effective dissemination of scientific and medical content to global healthcare communities. Our collaborations with innovative pharmaceutical companies are instrumental in translating complex scientific data into clear, impactful narratives that advance healthcare and practice. Our corporate culture emphasizes precision, collaborative synergy, and continuous professional development.

Support end‑to‑end AP processing, vendor management, and employee expenses to protect cash flow and the accuracy of financial reporting in a fast‑paced medical communications environment. This position offers an excellent opportunity for a dedicated professional to develop their career within a structured and supportive financial environment.

• Process vendor invoices with correct GL coding and approvals; maintain vendor records.
• Review/collect W‑9s and support new‑vendor setup as needed.
• Process and audit employee expense reports for policy compliance.
• Respond to vendor and internal inquiries; track and resolve issues to closure.
• Assist with audit requests and provide ad‑hoc analysis/reporting.
• Enter Tech Fees for new jobs opened by the AR team.
• Stakeholder Communication – Proactively communicate with account/meetings teams; surface issues early and close the loop on resolutions.

Associate’s/Bachelor’s Degree in Accounting, Business, or related field (preferred).

• Strong attention to detail; organized with the ability to prioritize and meet deadlines.
• Clear written/verbal communication; high integrity with confidential data.
• Working knowledge of accounting principles (e.g., double‑entry, accrual vs. cash).
• Excel proficiency (lookups, pivots, formulas); familiarity with Xero, Quick Books, SAP, Sage or Advantage is a plus.