Accounting Associate

Trove is an administrative financial services company that understands the complex needs of high-net-worth individuals, families and/or their organizations. Trove delivers an array of bespoke, day-to-day, financial solutions to the families and engagements it serves. We have 5 office locations;
Boston, MA, New York City, NY, Bryn Mawr, PA, Salt Lake City, UT, & Stamford, CT. Through continued growth we have become the leading independent multi-family office in North America! At Trove we are dedicated to building centers of excellence with a trusted, innovative, and expert team to support our families and engagements. We look for talented people who are motivated, curious, collaborative, and have a passion for delivering the highest quality services with a culture of teamwork.

Interested? Read more about the day-to-day responsibilities of our Accounting Associate below!

We are seeking an Accounting Associate to join our Family Office team. This individual will be a key team member responsible for the daily accounting and operations for a portfolio of assigned families and/or engagements. If you have the skillset and experience needed for the role, including general accounting knowledge, an understanding of quality communication and responsiveness, an attention to detail regarding accuracy and timeliness, can anticipate needs through proactively seeking solutions, and following through on work and open items, then we encourage you to apply!

• Manage general ledger / chart of accounts and identify mistakes or errors
• Follow Engagement’s standard operating procedures (SOP)
• Ownership of bill pay: review and catch mistakes and ensure all invoices are entered within the system for processing
• Ownership of family receivables: accounts receivable, loan and services such as preparation of invoices, issue resolution, and ensuring timely deposits
• Treasury management: process and reconcile all activity for banking, credit cards, custody / brokerage accounts, alternative payment methods, and retirement accounts
• Prepare funding requests
• Ownership of asset tracking process: real property, collectibles, other assets, and preparation of journal entries as necessary
• Investment and partnership accounting: prepare journal entries and reconcile investment accounts
• Reporting and analytical review with proficient use of software
• Assist with tax return payments: follow tax deadlines to process payments in a timely manner (checks via certified mail / EFT via federal and state portals / EFT via banking system)
• Communicate cash needed for tax payments to the team
• Assist with estate related tasks and projects, as needed
• Understand basic insurance program and identify key life events which trigger coverage adjustments
• Occasionally assist with concierge special projects
• Organize and process payroll for employees (household and / or business) as per the SOP and workflow
• Relationship management: establish a working relationship with external providers and the family to ensure a professional working relationship
• Communicate with team members proactively and continuously
• Assist with ad hoc projects and family requests, as needed

• Minimum of an associate degree in accounting or related area
• Bachelor's degree in accounting or related area preferred
• 1-3 years prior accounting or related experiences, client service-oriented experience preferred
• Proficient in general ledger software, bill pay software, Microsoft Office, & CRM systems

• Strong organizational skills, candidate can prioritize work and meet internal and external deadlines
• Strong knowledge of debits, credits and general ledger / chart of accounts with the ability to adhere to previous categories and engagement specific processes
• Basic understanding of asset classes for brokerage accounts, alternative investments (private equity, hedge funds, etc.)
• Basic understanding of capital statements, capital calls and distributions, NAV / profit allocations and partnership allocations
• Familiar with basic estate documents: wills, POA's, trusts, living will, etc.
• Experience working in and/or knowledge of…