Accounts Payable Coordinator

Accounts Payable Coordinator

We are seeking a detail-oriented Accounts Payable Coordinator to join our growing property management and real estate team. The AP Coordinator will be responsible for processing invoices, managing vendor payments, maintaining accurate financial records, and supporting the accounting department in ensuring timely and accurate payment of property-related expenses. This role requires strong attention to detail, excellent communication skills, and the ability to work effectively in a fast-paced environment.

• Process and code vendor invoices accurately and in a timely manner.
• Review invoices for proper approvals, supporting documentation, and compliance with company policies.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies promptly.
• Monitor payment due dates to ensure timely payment and avoid late fees.
• Maintain organized electronic and physical AP records.
• Serve as the primary point of contact for vendors regarding invoice and payment inquiries.
• Establish and maintain positive relationships with contractors, suppliers, utility providers, and service vendors.
• Coordinate with property managers to obtain invoice approvals and resolve billing issues.
• Assist with vendor onboarding, including collection of W-9 forms and insurance documentation.
• Maintain accurate records in accordance with accounting standards and company policies.
• Support annual audits by providing AP documentation and reports.
• Ensure compliance with internal controls and approval workflows.
• Assist the accounting team with special projects and process improvements.
• Generate AP reports and provide payment status updates as requested.
• Support implementation and maintenance of accounting software and systems.