Billing Specialist in Cos Cob, Connecticut

Billing Specialist

Location:

Stamford, CT

Schedule:

Hybrid - 2 days in the office

A well-established and highly regarded law firm is seeking an experienced Billing Specialist to join its Finance team in Stamford, Connecticut. This position will provide billing, collections, reporting, and other finance-related support to a diverse group of internal and external clients. The Billing Specialist will work closely with billing attorneys, firm management, and other stakeholders to prepare prebills, process billing edits, issue final invoices, manage outstanding balances, and ensure compliance with client billing requirements and firm policies.

Key Responsibilities

• Distribute monthly prebills and aged inventory reports to assigned billing attorneys.
• Work closely with timekeepers and attorneys to prepare accurate estimates for time-sensitive matters and closings.
• Review and comply with individual attorney requirements and client billing guidelines.
• Process client invoices, implement requested edits, and ensure compliance with firm procedures.
• Review finalized invoices for quality and accuracy and ensure monthly billing deadlines are met.
• Partner with billing attorneys on collections efforts and outstanding client balances.
• Communicate with approved clients regarding outstanding balances as needed.
• Prepare monthly status reports on aged inventory, unbilled time, and accounts receivable.
• Build strong working relationships with assigned billing attorneys and client contacts.
• Prepare documentation for write-offs and write-downs.
• Manage each assigned attorney's portfolio of unbilled time and costs and provide status updates to attorneys and management.
• Regularly review aged unbilled and A/R balances and recommend appropriate resolutions.
• Prepare reports and provide financial information as requested.
• Process retainer and trust application requests.
• Provide accounts payable and cash receipts coverage as needed.
• Maintain clear and thorough documentation to ensure seamless billing and collections coverage.
• Communicate with the Accounting Manager regarding issues that may impact assigned responsibilities or deadlines.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree in Accounting preferred; equivalent combination of education and experience will be considered.
• 5+ years of accounting/auditing experience.
• 3+ years of experience working with Aderant.
• Strong Aderant Expert and e-billing knowledge and experience.
• Previous legal or professional services billing experience strongly preferred.
• Excellent written and verbal communication skills.
• Polished, professional demeanor with the ability to interact effectively with attorneys, clients, and other stakeholders.
• Strong Microsoft Excel and Word skills.
• Exceptional organizational and attention-to-detail skills.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
• Strong problem-solving and analytical skills.
• High level of confidentiality, integrity, and professionalism.
• Self-motivated with a willingness to take initiative and go above and beyond when needed.

The ideal candidate is a highly organized and detail-oriented billing professional who can independently manage a portfolio of attorneys while developing strong relationships with internal and external clients. Strong Aderant expertise, excellent communication skills, and the ability to manage competing deadlines are essential to success in this role.

This is a hybrid position based in Stamford, CT, with employees generally expected to work in the office at least two days per week.