Administrative assistant Stamford, CT

Overview

Administrative assistant job at State of Connecticut Department of Public Health. Stamford, CT.

Administrative Assistant

Office/On-site

Recruitment # CL-002

Location Stamford, CT

Date Opened 2/3/2025 12:00:00 AM

Salary $63,777* - $82,530/year (
* New State Employees Start at Minimum)

Job Type Open to the Public

Close Date 2/10/2025 11:59:00 PM

More about the position and responsibilities are described below.

• Coordinating meetings, taking meeting notes, and composing professional meeting minutes.
• Correspondence on behalf of the Site Director and managing office incoming and outgoing mails or packets.
• Assisting with agency events or projects planning and implementation.
• Monitoring and managing agency postings and presentation slides show at the waiting room.
• Data entry. Generating, compiling, modifying, and organizing various types of reports in Excel, Word, Access, SharePoint, and Adobe.
• Managing all room reservations and Outlook calendars.
• Collaborating and following up with IT department regarding office phone system, computer user accounts, and other IT related issues.
• Monitoring and maintaining current office supplies and equipment 0s inventory, coordinating with Business Office for any purchasing and supplies requests.
• Monitoring office environment and state vehicles, submitting work requests and monthly mileage sheet to Plant Operation department. Coordinating with Plant Operation department and building property management for state vehicles and building related issues.
• Organizing and managing administrative and confidential digital and paper files.
• Supervising the office assistant and provide backup coverage for the reception. Answer calls, greet and direct visitors/clients, take messages, and communicate with security, agency staff and providers.

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of services and supports that foster dignity, respect, and self-sufficiency.

The Southwest Connecticut Mental Health System (SWCMHS) is transforming toward a person-centered recovery-oriented system of care with a large population of Spanish-speaking clients and psychiatrically impaired clients, requiring sensitivity, compassion, and patience. The vision is to provide high quality, compassionate and culturally competent mental health and substance abuse services for adults with behavioral health disorders who are indigent.

• Visit our benefits overview and learn about state employee benefits.
• Professional growth and development opportunities.
• A healthy work/life balance is emphasized for all employees.

General experience: Four (4) years of experience above the routine clerk level in office support or secretarial work.

Special experience: One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.

Substitutions allowed: College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

• Experience working in health care or behavioral health care setting.
• Experience with Microsoft Outlook, Teams, Word, Excel, Access, PowerPoint, Publisher, SharePoint, and Adobe.
• Experience with professional note taking and meeting minutes writing.
• Experience with multitasking and prioritizing new tasks as they come in.
• Experience utilizing interpersonal communication professionally.
• Experience utilizing time management and providing customer service skills to coworkers and clients.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Click on a link below to apply for this position:
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