Family Operations Manager & Prep Lead

Job Title: Household Manager & Family Assistant (with Meal Prep Support)

Location: Stamford, CT (06903)

Employment Type: Part-Time; 20-25 hours/week (20 hours/week guaranteed); W2

Schedule: M-F, 3-4 days/week, flexible days/hours

Start Date: ASAP

Compensation: $35–40/hour, based on experience

Requirements:

• Maintain a smoke free environment
• Reliable transportation (mileage reimbursement provided)
• General vaccinations
• Comfort with children and large dogs
• A strong swimmer

We are a busy, multi-generational family with two school-aged children and two energetic dogs. Our home is active and dynamic, and we are seeking a highly organized, warm, and positive Household Manager to help keep everything running smoothly.

We value someone who is efficient, detail-oriented, tech-savvy, and able to stay calm under pressure. You should bring a caring, kind, and energetic presence, with the ability to handle a wide range of tasks and pivot as priorities shift. Flexibility and dependability are essential. We are looking for a proactive, positive individual who can anticipate household needs, take ownership of responsibilities, and provide consistent support.

You bring a “no task too big or too small” mentality to helping us maintain a well-organized, harmonious home, which allows us more time for quality family moments.

• Warm & Nurturing: Comfortable and caring around children, pets, and older family members, bringing a professional and pleasant demeanor to the household
• Highly Organized: Able to manage household tasks, administrative responsibilities, and schedules with structure and attention to detail
• Proactive & Independent: Takes initiative, solves problems on your own, and anticipates family and household needs before they arise
• Tech-Savvy: Comfortable using shared calendars, task management tools, and technology to coordinate schedules, track errands, and manage communications efficiently
• Flexible & Adaptable: Able to adjust to changing priorities and schedules, with occasional evening or travel support as needed
• Positive & Calm: Maintains a sunny, self-starting attitude in a busy household, keeping a calm and steady presence amidst daily activity
• Collaborative & Communicative: Works as a true partner, keeping open lines of communication and updating parents on task progress
• Detail-Oriented & Reliable: Ensures tasks are completed thoughtfully, efficiently, and consistently, providing peace of mind for the household

• Create and maintain household organization systems
• Perform daily resets and prepare the home for cleaning service
• Daily tidying: load/unload dishwasher, wipe surfaces, vacuum high traffic areas, etc.
• Manage seasonal swaps (clothing, décor, bedding)
• Organize and coordinate donation drop-offs
• Prepare for events, holidays, and guest visits
• Handle packing, unpacking and organizing after travel
• Indoor plant care

• Prepare grab-and-go breakfasts, lunches, and snacks 3-4x/week
• Prepare protein-forward, healthy meals 3x/week
• Prep school lunches 3x/week
• Shop for groceries and meal-related items
• Maintain dietary preferences and family nutrition needs
• Clean kitchen post-prep and manage kitchen tidiness

• Oversee cleaners, contractors, landscapers
• Research and coordinate repairs and quotes
• Seasonal property maintenance
• Manage outdoor spaces, such as putting pool vacuum in pool 3x/week
• Skimming pool occasionally
• Water outdoor plants

• Occasional assistance with pick-ups and drop-offs
• Prep backpacks, clothing, snacks for camp/school
• Kid-related errands

• Restock pantry, fridge, and household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon/Costco/Target)
• Returns, managing dry cleaning, gift shopping
• Managing supply of gift items (bags, wrapping paper, etc.) and replenish when needed
• Mail and package handling
• Breakdown boxes

• Coordinate with cleaners to make sure deep cleans occur occasionally
• Refresh entryway and poolhouse/guesthouse
• Organizational projects: family closets, pantry, wine, etc.
• Clean humidifiers and air purifiers

• Wash, fold, organize, and put away family laundry
• Rotate linens and towels 2x/month
• Maintain tidy and well stocked laundry area

• Occasional vet/grooming scheduling
• Occasional help with feeding/administering medication
• Letting dogs out in backyard for exercise

• Occasional fueling and cleaning of vehicles
• Awareness of registration/insurance

• Calendar management of household schedules
• Collaborate with the Executive Assistant to manage travel logistics and arrangements
• Manage scheduling of appointments across multiple generations, including grandparent, parents, and kids
• Receipt/budget tracking for expenses incurred as house manager

Please Note:

This role requires a background check