Administrative Assistant

The Administrative Assistant (AA) is responsible for providing in‑office administrative support to their assigned office, and may also be assigned duties related to a geographical market and/or geographic office. The AA will use a variety of administrative systems and follow firm policies and procedures, providing support services in accordance with BDO standards and working with management members (principals and directors), service teams, an office or related offices, and national teams as needed.

Duties may also include facility‑related duties, front‑desk and/or mail‑room duties.

This is a variable hybrid role that may require up to full‑time, on‑site support, based on location and office needs.

• Supports various departments through standardized processing of assigned tasks using firm systems, tools, and software.
  • Providing support to an assigned centralized administrative support ticket(s).
  • Providing support to another administrative support team or office.
  • Providing support to a national, geographic or market team(s), including e‑filing support for the national tax administration team.
• Provides administrative support for larger‑scale in‑office, market‑wide meetings and conferences, including scheduling with principals and firm leaders, managing calendar invites, meeting‑room reservations and handling catering and set‑up.
• Assists Office Administrator with obtaining coding and approval for vendor invoices, including processing client invoices accurately with information provided by management; may include various firm/office membership or licenses.
• Assists with new‑hire onboarding and employee off‑boarding as directed.
• Provides expense reporting support by submitting an expense‑report ticket.
• Collaborates with management to set up new clients, maintain and manage client data, billings and other ad‑hoc requests.
• Produces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports.
• Handles related tax support services on a seasonal or as needed basis.
• Other duties as required.

Education:

• High School Diploma, GED or equivalent, required.

Experience:

• Three (3) or more years of administrative experience, required.
• Professional services firm experience, preferred.

Software:

• Advanced level of proficiency in Microsoft Office Suite, required.
• Experience with firm’s ERP preferred.

Language:

• N/A.

Other Knowledge, Skills & Abilities:

• Ability to work in a deadline‑driven environment and handle multiple projects/tasks with an attention to detail.
• Advanced or expert in computer skills:
  Word, Excel, Outlook, PowerPoint; experience in Peoplesoft database recommended.
• Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top‑level management and other executive‑level clients.
• Possesses superior customer‑service skills; displays independent judgment, finesse and diplomacy in all situations.
• Consistently seeks to improve processes.
• Excellent organizational skills and detail‑oriented that enable efficient and effective multi‑tasking.
• Capable of managing highly confidential information.
• Ability to work well with all levels of management as well as outside external clients.
• Team player who is willing to help out as needed.

Individual salaries that are offered to a candidate are determined after consideration of numerous factors including, but not limited to, the candidate’s qualifications, experience, skills, and geography.

California Range: $26.00/hr – $35.00/hr

Colorado Range: $24.00/hr – $38.50/hr

Maryland Range: $28.00/hr – $32.00/hr

Minnesota Range: $28.85/hr – $32.70/hr

NYC / Long Island / Westchester Range: $36.00/hr – $38.50/hr

Washington Range: $26.00/hr – $35.00/hr

Washington DC Range: $28.00/hr – $32.00/hr

Locations: 1055 Washington Blvd, Stamford, CT, 06901, US