Administrative assistant Stamford, CT

Administrative Assistant — Connecticut Department of Public Health, Stamford, CT.

Salary: $63,777 - $82,530 per year (new state employees start at minimum).

Job Type: Open to the Public;
Full‑time, 40 hours per week;

Work Schedule:

Monday‑Friday;

Shift: 8:00 a.m. – 4:30 p.m.;

Location:

1351 Washington Boulevard, Stamford, CT.

• Coordinate meetings, take notes, and compose professional minutes.
• Correspond on behalf of the Site Director, managing incoming and outgoing mail.
• Assist with agency event and project planning and implementation.
• Monitor and manage agency postings and presentation slide show in the waiting room.
• Perform data entry and generate, compile, and modify reports using Excel, Word, Access, SharePoint, and Adobe.
• Manage room reservations and Outlook calendars.
• Collaborate with the IT department regarding office phone systems, computer accounts, and related issues.
• Monitor and maintain office supplies and equipment inventory, coordinating with the Business Office for purchases.
• Monitor office environment and state vehicles; submit work requests and monthly mileage sheets to Plant Operations; coordinate with building and vehicle maintenance.
• Organize and manage confidential digital and paper files.
• Supervise the office assistant and provide backup coverage for the reception, answering calls, greeting visitors, taking messages, and coordinating with security, agency staff, and providers.

• Four (4) years of experience above routine clerk level in office support or secretarial work.
• At least one (1) year of that experience must be as a Secretary II (or equivalent).
• College training in secretarial sciences may substitute up to two (2) years of experience.
• Proficiency with Microsoft Outlook, Teams, Word, Excel, Access, PowerPoint, Publisher, SharePoint, and Adobe.
• Experience with professional note‑taking and meeting minutes writing.
• Experience multitasking and prioritizing new tasks as they arise.
• Strong interpersonal communication and customer‑service skills.
• Proficient with office equipment, including computers and office‑suite software.

• Experience working in a healthcare or behavioral‑health setting.
• Experience with time management and providing customer‑service skills to coworkers and clients.

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages applications from women, minorities, and persons with disabilities.