Administrative Assistant

The Administrative Assistant (AA) provides in‑office administrative support to the assigned office and may also handle duties related to a geographical market and/or Geo. The AA works with firm policies and systems, supports management members and teams, and may include facility, front desk and mailroom duties.

This is a variable hybrid role that may require up to full‑time, on‑site support, based on location and office needs.

• Supports various departments through standardized processing of assigned tasks using firm systems, tools, and software. Support may include:
  • Providing support to an assigned centralized administrative support ticket(s).
  • Providing support to another administrative support team or office.
  • Providing support to a national, Geo or market team(s) including the e‑filing support for the national tax administration team.
• Provides administrative support for larger‑scale in‑office, market‑wide meetings and conferences, including scheduling with principals and firm leaders, managing calendar invites, meeting‑room reservations, and handling catering and set‑up.
• Assists Office Administrator with obtaining coding and approval for vendor invoices, including processing client invoices accurately with information provided by management. May include various firm/office memberships or licenses.
• Assists with new hire onboarding and employee offboarding as directed.
• Provides expense reporting support by submitting an expense report ticket.
• Collaborates with management to set up new clients, maintain and manage client data, billing and other ad‑hoc requests.
• Produces a variety of materials including letters, memoranda, interoffice communications, confidential presentations, and reports.
• Handles related tax support services on a seasonal or as‑needed basis.
• Other duties as required.

• High School Diploma, GED or equivalent, required.
• Bachelor’s degree, preferred.

• Three (3) or more years of administrative experience, required.
• Professional services firm experience, preferred.

• Advanced level of proficiency in Microsoft Office Suite, required.
• Experience with firm’s ERP, preferred.

• Ability to work in a deadline‑driven environment and handle multiple projects/tasks with attention to detail.
• Advanced or expert in computer skills:
  Word, Excel, Outlook, PowerPoint. Experience in Peoplesoft database recommended.
• Excellent written and verbal communication skills including superior grammar, spelling, and punctuation to work with top level management and executive‑level clients.
• Possesses superior customer service skills; displays independent judgment, finesse and diplomacy in all situations.
• Consistently seeks to improve processes.
• Excellent organizational skills and detail oriented to enable efficient and effective multi‑tasking.
• Capable of managing highly confidential information.
• Ability to work well with all levels of management as well as external clients.
• Team player who is willing to help out as needed.

California Range: $26.00/hr – $35.00/hr

Colorado Range: $24.00/hr – $38.50/hr

Maryland Range: $28.00/hr – $32.00/hr

Minnesota Range: $28.85/hr – $32.70/hr

NYC/Long Island/Westchester Range: $36.00/hr – $38.50/hr

Washington Range: $26.00/hr – $35.00/hr

Washington DC Range: $28.00/hr – $32.00/hr

Equal Opportunity Employer, including disability/vets

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

"BDO USA, P.A. is an EO employer M/F/Veteran/Disability"