Property Administrator Montclair, NJ

Property Administrator

We are looking for a Property Administrator to support affordable housing occupancy and compliance activities for assigned communities in New Jersey. This long-term contract position focuses on maintaining accurate certification records, coordinating resident documentation, and helping ensure files meet applicable housing program and investor standards. The role works closely with residents, applicants, agency partners, and internal teams to keep recertification timelines on track while delivering responsive service.

Responsibilities:

• Manage annual and interim certification workflows for assigned properties, ensuring documents are completed accurately and within required deadlines.
• Review resident files for completeness and compliance with affordable housing regulations, company policies, and program guidelines.
• Coordinate with residents and applicants to gather income, asset, and household verification needed to support eligibility determinations.
• Prepare and organize occupancy-related records for agency reviews, investor submissions, and internal audits.
• Maintain clear and timely communication with residents, housing partners, and operational teams regarding documentation status and next steps.
• Track recertification schedules and follow up proactively to reduce delays and support continued program compliance.
• Enter, update, and monitor occupancy and resident information within Yardi and related property management systems.
• Assist with resolving file discrepancies, correcting documentation issues, and supporting overall audit readiness across the portfolio.