Trading Coordinator II

Description

We are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries where our ingredients are grown, we are closer to farmers, enabling better quality, and more reliable, traceable, and transparent supply.

Supplying products and ingredients at scale is just the start. We add value through our unique, complementary portfolio of natural, delicious, and nutritious products. With our fresh thinking, we help our customers unleash the sensory and functional attributes of cocoa, coffee, dairy, nuts and spices so they can create naturally good food & beverage products that meet consumer expectations. And whoever we’re with, whatever we’re doing, we always make it real
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Reporting to the Sr. Director, Trading, the Trading Coordinator II plays a critical role in ensuring that trading activities are carried out smoothly and accurately and in helping improve sales performance by the trading team. They will oversee and direct tasks for back office‑support team in the administration of all contract‑related work, while providing special support for complex contract administration matters and supporting the traders with imports research and market data analysis.

The position requires a candidate that is highly organized, detail oriented, and capable of multi‑tasking. Further, there is a requirement to have a deep understanding of our business, our systems (SCORE), our vendors, and our customers’ needs. This position will have to develop and maintain relationships directly with ofi origin teams, all members of the US ofi team, ofi vendors, and ofi customers.

• Oversee and manage the creation and revisions of contracts, price fix letters, and out trade documentation by our global services team (Mind Sprint) – this includes constantly coordinating with the team and prioritising projects for timely execution.
• Utilising knowledge of logistics system (SCORE) and business needs, lead the execution of complex contract administration requirements. This includes contract amendments reflecting origin change, deferment or change in destination. This also includes contract administration for other ofi business units, when required.
• Ensure accurate pricing of contracts through various price fixing mechanism and linking sales and purchase contracts. Monitor and review position each notice period to ensure all contracts are correctly priced in a timely manner.
• Communicate and organise all trade documentation to traders, clients, and logistics coordinators. Oversee the organisation of the shared folders where all files are stored and managed.
• Troubleshoot SCORE (logistics system) on any contract‑related issues to support traders, logistics and origins.
• Communicate effectively with stakeholders to ensure all contract information is accurate and can be relied upon by all teams.
• Create, monitor, and distribute reports on market analysis, imports, sales, etc. to the trading team.
• Develop and maintain various tracking spreadsheets and custom reporting for key accounts or initiatives.
• Work with trading and logistics teams to find areas for increased efficiency and improvements.

• High School Diploma required; bachelor’s degree in business, logistics or related field is preferred.
• One to three years of experience required; relevant internships or academic experience may be considered. Experience in contract administration, commodities, trading, logistics or related area is preferred.
• Excellent written and verbal communication skills are required.
• Familiarity with or interest in coffee industry is preferred.
• Strong attention to detail and ability to multitask and meet multiple competing priorities is required.
• Proficiency in multiple languages (English, Spanish, Portuguese) is preferred.
• Strong Excel skills, including basic functions such as VLOOKUP, are strongly preferred.
• Experience working with enterprise level ERP/CTRM…