Scheduling Coordinator

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service.

We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, Dream Works Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood.

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Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

The Manpower Operations Coordinator plays a critical role in supporting NBC Sports’ Scheduling team by coordinating workforce planning, staffing logistics, and technical crew operations across Olympic Games, Olympic Trials, and year-round Olympic sports coverage. This position serves as a central point of coordination for hiring, scheduling, onboarding, and supporting technical personnel within Operations and Engineering, helping to ensure events are staffed efficiently and executed successfully.

The ideal candidate is highly organized, proactive, and detail-oriented, with the ability to manage multiple priorities in a fast-paced, live event environment. Success in this role requires strong communication skills, exceptional attention to detail, and the ability to collaborate effectively across Scheduling, Production, Operations, Engineering, Human Resources, Payroll, vendors, freelancers, and other key stakeholders.

Key Responsibilities:

• Support workforce planning and daily crew scheduling for Olympic Games, Olympic Trials, and year-round Olympic sports productions.
• Coordinate technical crew assignments, staffing changes, schedule updates, and resource allocation to ensure operational coverage across events and venues.
• Maintain accurate employee, crew, position, venue, event, and assignment data within scheduling systems and workforce management tools.
• Prepare and distribute crew schedules, production communications, call sheets, travel information, contact lists, and event-specific documentation.
• Partner closely with Production Managers, Technical Managers, Operations leaders, Engineering teams, and other stakeholders to identify staffing needs, coverage gaps, and schedule adjustments.
• Serve as a primary point of contact for crew members regarding assignments, onboarding requirements, timekeeping processes, schedule updates, and general logistics.
• Monitor staffing activity including schedule changes, callouts, replacements, and last-minute coverage needs, escalating critical issues as appropriate.
• Support onboarding and operational readiness for technical hires, including employee documentation, training requirements, system access, and assignment preparation.
• Maintain workforce reports, staffing trackers, scorecards, and operational documentation to support planning, payroll review, reporting, and post-event analysis.
• Provide day-to-day operational support before, during, and after events to ensure a positive experience for crew members and internal partners.

Qualifications/ Requirements:

• Bachelor's degree or equivalent professional experience in Sports Management, Media Operations, Business Administration, Human Resources, Event Operations, or a related field.
• 1+ yearof experience in scheduling, workforce coordination, operations support, production support, event management, recruiting coordination, or a related role.
• Strong organizational and project management skills with the ability to balance competing priorities and deadlines.
• Exceptional attention to detail and accuracy when maintaining staffing, scheduling, payroll, and operational information.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, Teams, and One Drive.
• Strong interpersonal and communication skills with the ability to build relationships across diverse teams.
• Ability to handle sensitive employee and operational information with discretion and professionalism.

Desired Characteristics:

• Experience supporting live sports, broadcast, media, production, engineering, technical operations, or remote…