Event Executive (Global Hospitality) (Payment Services Client

Job Description

THE JOB / Event Executive (Global Hospitality) (Payment Services Client)

Octagon

Production

Experiential and Events Production

THE JOB / Event Executive (Global Hospitality) (Payment Services Client)

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.

*** Our headquarters are in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (3 days a week in the office) in one of our office locations -- Stamford, CT, New York, NY, Chicago, IL, Charlotte, NC, Los Angeles, CA or Atlanta, GA. ***

Our client is an award-winning payment services brand known for iconic marketing initiatives. We are looking for a dedicated and motivated person to join our Hospitality Team. This Event Executive will support multiple projects and gain exposure to a wide range of hospitality experiences and live events.

This role involves assisting with pre-event planning, registration management, on-site event support, and post-event follow-up and reporting. You will work within a service-focused team delivering a high-quality hospitality experience for clients and guests.

• Support event planning, on-site activation, and post-event wrap-up across hospitality programs
• Assist with online guest registration systems and database management
• Help develop templates and gather invitee information from clients and partners
• Support budget tracking, updates, and reconciliation
• Assist in creating guest itineraries for events such as golf, entertainment, and private experiences
• Support weekly status calls and internal team meetings
• Assist with event logistics including travel, lodging, food and beverage, and production needs
• Prepare status updates and basic reports for internal and client use (e.g. invitation tracking, guest lists, schedules)
• Support preparation and distribution of meeting notes, execution guides, and staffing documents
• Assist with post-event reporting and recap development
• Provide general account support and respond to client requests as needed
• Be available for weekend and holiday work when required

Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We take pride in being Play makers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture s expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

• 1+ year of relevant experience, preferably in event support or hospitality
• Interest in sports, entertainment, travel, or live events
• Highly organized, detail-focused, and dependable
• Strong team player who is willing to support others and learn from them
• Able to manage multiple tasks and timelines in a fast-paced environment
• Comfortable communicating with internal teams and external partners
• Positive attitude with strong problem-solving skills
• Proficient in Microsoft Office, especially Excel, Word, PowerPoint, and Teams
• Proficient in a foreign language is preferred
• Comfortable working with budgets and data entry in Excel
• Flexibility and willingness to travel domestically and internationally and work weekends or holidays as needed. Anticipated travel:
  Moderate (20-45%)

This position pays $40,000, is overtime-eligible and comes with a comprehensive benefits package.

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.

$40,000

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