Payroll & Benefits Manager

The Payroll and Benefits Manager is responsible for overseeing and administering all aspects of payroll processing and employee benefits programs. This role ensures accurate, timely payroll operations, compliance with applicable laws and regulations, and effective management of benefits offerings to support employee satisfaction and organizational goals. This individual will be the company’s subject matter expert for payroll and benefits related matters.

This is an exempt, full-time, salaried position reporting to the Head of HR, offering health, dental, vision, 401(k), vacation, and other employee benefits.

• Responsible for the accuracy and processing of bi-weekly payroll for hourly, shift, salaried, and temporary employees in multi-company and multi-state operations, including administering regulatory requirements, e.g., garnishments, tax levies, and other adjustments to pay as necessary
• Ensure compliance with all applicable federal, state, and local payroll, tax, and wage laws
• Administer employee benefits and welfare programs, including enrollment, changes, terminations, and eligibility tracking
• Manage annual open enrollment, including system setup, vendor coordination, and employee communications
• Monitor benefit plan compliance with applicable regulations (e.g., ACA, ERISA, COBRA, FMLA)
• Develop, document, and maintain payroll and benefits policies, procedures, and internal controls
• Coordinate with Finance, HR, vendors, and third-party administrators to ensure seamless reporting and reconciliation
• ate in audits, system implementations, and organizational initiatives related to payroll and benefits
• Maintain strict confidentiality of employees and company information

• Oversee end-to-end payroll processing for all employees, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations
• Manage payroll systems, audits, reconciliations, and reporting
• Ensure proper tax withholding, filings, and-end reporting (e.g., W-2s, 1095, 1094, 1099, etc.)
• Address and resolve payroll discrepancies and employee inquiries
• Ensure all Company policies and guidelines are strictly followed
• Provide payroll reports and funding information to the GL Accounting team after each payroll
• Ensure all required documents are obtained and saved in the employee files
• Administer all leave policies and tracking
• Generates files/reports such as the EEO1, ACA, annual non-discrimination testing for benefits plans, monthly and quarterly reports, as well as other customized and ad hoc reports as requested

• Administer all employee benefit programs including enrollments and terminations
• Fulfill all governmental regulatory mandates and ensure filings are performed as required
• Manage annual benefits open enrollment process. This includes plan designed vendor negotiations
• Conduct regular reviews and audits of benefits enrollments to ensure information accuracy and compliance
• Work closely with Accounting during quarterly and annual audits and cost projections (payroll, Workers Comp, 401k, etc.)
• Address benefit inquiries to ensure timely and accurate resolutions.
• Maintain contact with employees to facilitate proper and complete utilization of benefits
• Review invoices for accuracy, resolves discrepancies with carriers and payroll. Perform monthly reconciliation of all invoices
• Coordinate with third party administrator to manage disability claims according to the plan design and process the third party sick pay via payroll on a timely basis
• Administer COBRA notices, enrollments, and changes
• Handle all leave requests and manages FMLA, maternity, paternity, LOA, STD/LTD
• Manage 401(k) enrolments and ensures compliance with employee and employer deferrals and contributions
• Ensure 401(k) plan operations are in accordance with the plan documents
• Coordinates and manages annual 401(k) audit and reporting including all documents preparation and collection

• Monthly, quarterly, and annual reports and accrual calculations
• Preparation of data and calculations of annual personnel cost projections
• Work with the Controlling department to ensure cost centers and cost objects…