Payroll Manager

Castleton Commodities International is seeking a highly skilled and experienced Payroll Manager in our Stamford office, reporting to the Executive Director – Global Head of Payroll and Benefits (located in Stamford, CT (USA)). The ideal candidate will oversee and successfully deliver the end-to-end payroll process for all US & Canada based employees ensuring accuracy and timeliness in payments.

The successful individual will be proactive and able to work autonomously, with a strong adherence to tight deadlines and priorities. They will have strong analytical skills, attention to detail, and ability to communicate with stakeholders and employees. They will possess a proven track record of delivering work to the highest standard and will work in close collaboration with other functions / teams within the company including Accounting, Tax and HR.

• Oversee and deliver the end-to-end payroll process for all employees, ensuring accuracy and timeliness in payments for multiple pay frequencies.
• Serve as the primary point of contact for the external payroll tax filing partner, ensuring services are delivered in line with agreed SLAs.
• Partner with internal teams to gather, review, and validate payroll inputs, including timesheets, adjustments, variable payments, new hire and termination information.
• Ensure all payroll related records are kept up-to-date. Assist with checking, quality control and maintenance of records to ensure accuracy and data integrity.
• Ensure compliance with quarterly and annual tax reporting obligations in multiple states and localities.
• Act as the first point of contact for employee payroll queries, providing clear and professional responses and resolutions, as required.
• Deliver communication to employees on payroll-related matters as required, including payslip breakdowns and any process changes.
• Regularly review payroll processes and identify opportunities for optimisation and efficiency.
• Perform payroll audits, submit reports and payment transfers for approval.
• Partner with Accounting team to ensure payroll journal entries posted to general ledger are reconciled and accurate; assist team members on the reconciliation of the general ledger for all payroll-related entries.
• Support year-end payroll processes, including tax statements and compliance reports.

• A professional payroll qualification is preferred i.e. CPP (Certified Payroll Professional).
• Bachelor’s degree in Human Resources, Accounting, Finance, or related field.
• Minimum of 5 years of related benefits management & payroll experience, preferably in a multinational corporation. Prior experience in energy commodities or Financial Services preferred but not required.
• Proficiency in Workday or similar Payroll systems.
• Up-to-date statutory payroll legislation.
• Strong ability to liaise with relevant authorities for payroll audits / checks.
• Strong experience managing relationships with third party payroll / providers.
• Proficiency in Excel particularly manual calculations, pivot tables, VLOOKUPs.
• Excellent communication and presentation skills.
• Ability to manage multiple projects and deadlines effectively.
• Strong analytical and problem-solving skills.
• A commitment to accuracy, problem-solving and organizational excellence.
• Ability to work effectively in a fast‑paced, dynamic and high-intensity environment including open‑floor plan if applicable to the position, with timely responsiveness and the ability to work beyond normal business hours when required.

CCI offers competitive benefits and programs to support our employees, their families and local communities. These include:

• Competitive comprehensive medical, dental, retirement and life insurance benefits
• Employee assistance & wellness programs
• Parental and family leave policies
• CCI in the Community:
  Each office has a Charity Committee and as a part of this program employees are allocated 2 days annually to volunteer at the selected charities.
• Charitable contribution match program
• Tuition assistance & reimbursement
• Quarterly Innovation & Collaboration Awards
• Employee discount program, including access to fitness facilities
• Competitive paid time off
• Continued learning opportunities

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