Services Administrator

Position: Contract Services Administrator
Title: Contract Services Administrator
Pay Rate Range: $23 - $26.80/hr (DOE)
Employment Type: Contract
Schedule: Full-time, Monday-Friday, 7:00 AM - 4:00 PM
Location: Stanford, CA 94305 (100% Onsite)

Tekberry is looking for a highly organized and detail-oriented Contract Services Administrator to work onsite with our client. In this role, you will support compliance and contract service documentation for campus facilities operations-helping maintain accurate records, schedules, and vendor communication across multiple service categories.

As a W-2 employee, you will have access to health benefits including medical, dental, and vision coverage.
Responsibilities

Document Control & Compliance (50%)

• Scan, rename, upload, and distribute elevator certifications, fire-safety inspection reports, and other regulated documents.
• Maintain a centralized digital filing system with consistent naming conventions for version control and retrieval.
• Verify document accuracy and completeness using established quality-control checklists.
• Track submission and receipt logs to ensure all reports meet university and regulatory timelines.

Data & System Management (30%)

• Enter and maintain records in tracking databases and Smartsheet dashboards.
• Build and update Excel sheets with formulas such as VLOOKUP/XLOOKUP for tracking due dates, compliance status, and vendor assignments.
• Set up and refine structured folders, calendars, and reporting tools to improve efficiency and visibility across departments.
• Assist in vendor communication, collecting compliance certificates, and monitoring performance documentation.

Operations Support (20%)

• Coordinate weekly updates summarizing data accuracy, outstanding documentation, and error-reduction metrics.
• Identify process improvements in document routing, filing, and communication flow.
• Support internal audits, safety reviews, and compliance reporting as needed.

Must-Have Qualifications

• Minimum 1 year of administrative experience involving document or data management, calendaring, or inventory control.
• Advanced proficiency in Microsoft Excel (including VLOOKUP/XLOOKUP, filters, pivot tables).
• Smartsheet experience required-ability to create forms, trackers, and dashboards.
• Understanding of asset and vendor management practices (service intervals, renewals, documentation).
• Exceptional attention to detail, accuracy, and organizational skills.
• Ability to work independently and communicate clearly in a fast-paced environment.

Preferred Qualifications

• Experience supporting facilities management, contracted services, or compliance programs.
• Familiarity with document-control systems, naming conventions, and data-quality standards.
• Knowledge of Box, Google Drive, or shared-folder environments for large-scale document organization.

Work Environment

• 100% onsite at Stanford University; standard hours 7:00 AM - 4:00 PM.
• Requires occasional campus driving-valid California Driver's License (MVR check required).
• Office and field settings; may involve light lifting of documents or files.

Tekberry offers a $100 referral bonus for referrals resulting in successful placements!

Tekberry, Inc. is an equal opportunity employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under applicable laws.

Tekberry, Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

By submitting your resume, you consent to receive communications from our organization via text message. All texts are sent by real people, and we look forward to connecting with you about this opportunity!

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