Administrative Associate

Position: Administrative Associate 2
Maxonic maintains a close and long-term relationship with our direct client. In support of their needs, we are looking for a Administrative Associate 2

Job Description:

Job Title: Administrative Associate 2

Job Type: Contract

Job Location: Stanford, CA - 94305 USA

Work Schedule: On-site

Starting rate: $35, Based on experience

The Administrative Associate 2 will play a vital role in supporting The Division of Pain Medicine by processing human subject payments, processing orders and invoices, tracking and following up on payments, and coordinating travel arrangements. This position requires strong organizational skills, attention to detail, and effective communication abilities to ensure smooth operations within the research environment.

Key Responsibilities:

Human Subject Payments:

Processing payments to human subjects participating in research studies, ensuring compliance with institutional and departmental policies and ethical guidelines.

Maintain accurate and confidential records of participant payments and related documentation.

Order Processing:

Process and track orders for research supplies and materials, ensuring timely procurement and adherence to budgetary constraints.

Collaborate with vendors and internal departments to resolve any issues related to orders.

Invoice Management:

Review, process, and track invoices related to research activities, ensuring accuracy and timely payment.

Work closely with the finance administrative lead to reconcile discrepancies and maintain organized financial records.

Follow-Up and Tracking:

Monitor the status of orders and payments, providing regular updates to the finance admin lead and addressing any delays or issues.

Adhere to current tracking systems to ensure timely follow-up on outstanding payments and orders.

Travel Arrangements:

Coordinate travel logistics for research team members, including booking flights, accommodations, and transportation in accordance with university policies.

Location Address: 1070 Arastradero Ste 200

Remote/onsite/hybrid: hybrid

Duration of project (start and end date): 5/1/25 - open end date

Full time or part time: FT

Number of hours per week: 40

Shift timing/schedule: 8-5

Will the resource be working with minors? No

How many years of experience are required? 2

Will this role extend or possibly convert to a company FTE? Yes

Top 3 requirements to hire?

About Maxonic:

Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients.

Interested in Applying?

Please apply with your most current resume. Feel free to contact Jaspreet Singh ( ) for more details