Facilities Operations & Maintenance

Title: Facilities Operations & Maintenance

Pay Rate Range: $25 - $36/hr (DOE)
Employment Type: Contract
Schedule: Full-time, Monday-Friday, typically 7:30 AM-4:30 PM (hours may vary based on events)
Location: Palo Alto, CA 94305 (100% Onsite)

Tekberry is looking for a skilled and dependable Facilities Specialist to work onsite with our client, a world-class academic institution. In this role, you will support campus facilities operations across multiple buildings, ensuring classrooms, offices, labs, and event spaces are functional, safe, and well-maintained. This position offers the opportunity to work in a fast-paced environment supporting faculty, students, and staff with a high standard of customer service.

As a Tekberry W2 employee, you will have access to health benefits including medical, dental, and vision coverage.

Responsibilities
Facilities Operations & Maintenance (40%)

• Serve as the primary point of contact for facilities-related issues in assigned buildings.
• Submit and track work requests; coordinate vendors, contractors, and service providers.
• Perform routine facility checks including equipment condition, appearance, and safety compliance.
• Assist with basic maintenance tasks such as resetting classrooms, hanging signage/pictures, and minor furniture adjustments.
• Support equipment upkeep such as freezers, refrigerators, water filtration systems, or small lab devices (as applicable to department).

Event & Space Support (20%)

• Set up and break down tables, chairs, and other equipment for meetings and events.
• Maximize efficient use of shared spaces; maintain inventory of furniture layouts and room standards.
• Work closely with event planners to ensure spaces are ready and functioning before each event.

Inventory, Supplies & Security (20%)

• Monitor inventories of classroom and kitchen supplies; restock as needed.
• Maintain storage areas and ensure compliance with fire and safety regulations.
• Distribute and track building keys and access badges; monitor building security needs.
• Receive, sort, and distribute mail, packages, and materials.

Project & Administrative Support (20%)

• Support small facility projects by coordinating schedules, vendors, and documentation.
• Maintain logs, spreadsheets, and reports related to facility operations.
• Assist with space planning, move coordination, and layout updates.
• Participate in safety training, emergency preparedness, and building orientation for new staff.

Must-Have Qualifications

• Associate's degree or 2-3 years of experience in facilities, maintenance, operations, or a related field.
• Strong customer service skills with the ability to work professionally with faculty, staff, students, and vendors.
• Ability to lift/move furniture and equipment (up to 40 lbs).
• Ability to walk frequently between multiple buildings and floors throughout the workday.
• Strong organizational skills with the ability to manage multiple tasks and competing priorities.
• Basic proficiency with tools and equipment (e.g., hanging whiteboards, mounting items, light repairs).
• Working knowledge of Excel, Word, PowerPoint, and basic inventory or facilities software.

Preferred Qualifications

• Experience in a university, research, facilities, or operations setting.
• Basic carpentry skills and comfort using hand tools.
• Knowledge of safe handling of chemicals or hazardous waste (not required but valued).
• Experience coordinating with vendors, contractors, or facilities services teams.
• Familiarity with emergency preparedness, fire safety compliance, or building access systems.

Work Environment

• 100% onsite across multiple campus buildings.
• Frequent walking, lifting, moving equipment, and hands-on physical work.
• Occasional schedule changes for events or urgent facilities needs.
• Must be able to obtain and maintain a California Class C driver's license if required.

Additional Information

Tekberry offers a $100 referral bonus for referrals resulting in successful placements!

Tekberry, Inc. is an equal opportunity employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected category under applicable laws.

Tekberry, Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

By submitting your resume, you consent to receive communications from our organization via text message. All texts are sent by real people, and we look forward to connecting with you about this opportunity!

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