Administrative Associate

Job in Stanford, Santa Clara County, California, 94305, USA

Listing for: Tekberry, Inc.

Full Time position
Listed on 2026-07-01

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Data Entry, Executive Admin/ Personal Assistant

Salary/Wage Range or Industry Benchmark: 35 - 42 USD Hourly USD 35.00 42.00 HOUR

Position: Administrative Associate 2

Administrative Associate 2

Pay Rate Range: $35.00 – $42.00/hr (DOE)

Employment Type:

Contract

Schedule:

Full-time, Monday–Friday | 8:00 AM – 4:30 PM

Location:

Stanford, CA (Hybrid – typically 3 days onsite, 2 remote)

Tekberry is looking for an experienced Administrative Associate 2 to join our client, Stanford University, providing complex administrative and operational support under limited supervision. This position plays a key role in supporting faculty, staff, and students with scheduling, financial transactions, travel coordination, and communication efforts.

Responsibilities

Manage complex calendars, schedule meetings, and coordinate logistics for multiple stakeholders.
Plan and process travel arrangements and reimbursements in compliance with university and sponsor policies.
Support and organize departmental events, seminars, and workshops including vendor coordination and budget tracking.
Draft, edit, and prepare professional correspondence, presentations, and reports.
Process and reconcile financial transactions, including requisitions, purchase orders, and expense reports.
Monitor inventory and office supplies, process vendor quotes, and assist with minor office moves.
Serve as a resource for staff on standard policies, procedures, and administrative workflows.
Maintain records, databases, and shared documentation accurately and confidentially.

Must-Have Qualifications

High School Diploma or GED required; 3–5 years of related administrative experience.
Demonstrated success in calendar management, travel processing, and event support.
Strong computer literacy in Microsoft Office, Google Workspace, and database tools.
Excellent written/verbal communication, interpersonal, and customer service skills.
Detail-oriented with the ability to work independently and manage competing priorities.

Preferred Qualifications

Prior experience in higher-education, healthcare, or research administration.
Familiarity with Oracle Financials, Smart Sheets, and university compliance systems.
Proven ability to coordinate multiple projects and meet deadlines with minimal supervision.