Administrative Associate

Administrative Associate 3

Pay Rate Range: $35.00 - $45.00/hr (W2)

Employment Type:

Contract (Potential Temp-to-Hire) Duration: 07/13/2026 – 09/30/2026

Schedule:

Full-Time, Monday – Friday, 8:00 AM – 5:00 PM (some flexibility)

Hours:

40 hours/week

Location:

Stanford, CA (496 Lomita Mall, Durand Building) Job Code: 1493964

Tekberry is seeking an experienced Administrative Associate 3 to provide high-level administrative support within a dynamic academic environment. This position requires a highly organized professional who thrives in a fast-paced setting, communicates effectively with a wide range of stakeholders, and consistently delivers accurate, detail-oriented work.

The ideal candidate is proactive, customer-focused, and capable of managing multiple priorities while providing exceptional administrative support to faculty, staff, and department leadership.

• Provide comprehensive administrative support to faculty, staff, and department leadership
• Manage calendars, meetings, appointments, and scheduling logistics
• Coordinate travel arrangements, reimbursements, and expense reports
• Prepare correspondence, reports, presentations, and other administrative documents
• Coordinate meetings, workshops, and departmental events
• Maintain accurate records, files, and confidential documentation
• Assist with purchasing, vendor coordination, and general office administration
• Monitor and prioritize multiple requests while ensuring timely follow-up
• Respond professionally to inquiries from internal and external stakeholders
• Support departmental operations and special projects as assigned

• High School Diploma or GED required
• Minimum of 4 years of administrative support experience
• Excellent written and verbal communication skills
• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Ability to prioritize multiple assignments in a fast-paced environment
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Power Point
• Excellent customer service and interpersonal skills
• Ability to maintain confidentiality and exercise sound judgment
• Ability to work independently as well as collaboratively within a team

• Bachelor's degree preferred
• Experience supporting higher education, research, or academic environments
• Experience coordinating meetings, events, and executive calendars
• Experience with financial or administrative systems
• Experience supporting multiple stakeholders simultaneously

• Strong communication skills
• Detail-oriented with exceptional accuracy
• Excellent organizational and administrative abilities

• 100% onsite position
• Standard office environment
• Frequent computer work, phone communication, and document preparation
• Occasional lifting of office materials up to 10 pounds
• Ability to manage multiple deadlines and shifting priorities

We need hard-working, reliable employees. If you're ready to provide exceptional administrative support in a collaborative academic environment, we want to hear from you!

Tekberry is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Tekberry is a certified Minority Business Enterprise (MBE) and Disadvantaged Business Enterprise (DBE).

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