Administrative Associate

This position has been deemed critical by the Stanford Doerr School of Sustainability Dean's Office and is exempt from the hiring pause.

This position is based on Stanford's main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.

About Us

The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact:
Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people;
Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges;
The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a community with the richness of experience and background needed to create solutions that benefit all people, particularly those most affected by environmental damage and climate change.

For more information on the school, .

The Stanford Woods Institute for the Environment works to advance global sustainability through new knowledge and practical, fair solutions to pressing environmental challenges. As part of the Stanford Doerr School of Sustainability, the Woods Institute provides an interdisciplinary research hub for scholars from all seven schools ering targeted research incentives as well as convening, education, and leadership programs, the Woods Institute supports faculty, researchers, and students as they investigate and advance solutions to critical climate, environment, and sustainability challenges.

Working on campus and around the globe, the Woods Institute and its hosted centers and programs combine cutting edge scholarship, diverse partnerships, and deep engagement across sectors and disciplines to advance just, practical solutions for people and the planet.

The Wood's Institute is seeking a full-time Administrative Associate with strong organizational, calendaring, and financial processing skills. This position will provide general administrative support to Faculty and Woods staff. This position reports directly to the Administrative Manager and works closely with Woods Directors (Finance & Operations, Communications, Programs). If you are friendly, highly motivated, and up for a challenge, this position may be the right career opportunity for you!

Your Responsibilities will include:

* Plan and schedule calendar(s) with limited consultation and resolve calendaring conflicts.

* Process a variety of complex financial transactions for faculty, staff, and their research groups. Including Tcard, Pcard, expense reimbursements, contracts, and purchase orders.

* Monitor and resolve discrepancies with financial transactions while adhering to university policy.

* Coordinate and monitor the completion of routine maintenance services.

* Plan and coordinate office moves and/or minor renovation projects.

* Order supplies, such as food, drink, and office essentials.

* Maintain and organize shared office spaces.

* Manage complex business travel in compliance with unit, university, and sponsor policies.

* Coordinate logistics of meetings, events, and annual meetings as needed.

* Create materials and communications for event promotion to internal or external audiences.

* Compose, edit, and maintain documents and various content.

* Organize electronic files and documents in Google drive and other similar systems for efficient access.

In addition, our preferred qualifications include:

* Knowledge of Stanford University financial & administrative systems and policies, particularly Oracle Financial and university procurement processes.

* Demonstrated experience in improving administrative processes.

The expected pay range for this position is $83,404 to $97,850 per annum.