Pre-Award Research Administrator

Pre-Award Research Administrator 2

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education.

The Department of Anesthesiology, Perioperative and Pain Medicine is seeking a highly motivated Pre-Award Research Administrator 2 to join our growing team and support the continued expansion of our dynamic research portfolio. The Department has consistently ranked among the Top 5 anesthesiology departments nationwide in Blue Ridge Institute for Medical Research funding over the past three years, reflecting the strength and impact of its research enterprise.

The Pre-Award Research Administrator 2 is a crucial team member and will work with minimal supervision to manage the preparation and submission of a diverse portfolio of grant proposals—including federal grants, contracts, and large program projects—ranging from routine to highly complex.

This position will work closely with faculty, postdoctoral scholars, and staff to manage the proposal preparation process for sponsored projects, such as federal grants, foundation grants, industrial contracts, and clinical trials. This position will also work closely with Administrative Staff, external departments and institutions, and the School of Medicine Research Management Group.

At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health.

Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department.

Duties include:

• Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic, review documents for completeness and compliance.
• Develop and finalize project budgets, in collaboration with RMG and provide budget justification.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Advise and educate junior faculty, CE line faculty, postdocs on the grant submission process (internal/external). In addition to being a resource for PI's, the RA2 will also provide assistance and training for other administrative staff in the area of grants, sponsor processes, and other regulatory matters.
• Work with department and RMG on streamlining grant process (PIF submission through Just-in-Time).
• Understand, apply, and advise on university and government policies for projects.
• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
• Participate in and contribute to process improvements. Lead other staff in group projects
• May participate as a mentor and provide cross-training as needed.
• Provide back-up support to the Department Training Grant programs.

* - Other duties may also be assigned

DESIRED

QUALIFICATIONS:

• Prior proposal preparation with NIH Ks and Rs
• Experience with any of the following sponsors: NSF, DARPA, ARPA-H

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and three years of job-related experience, or combination of education and experience.

KNOWLEDGE,

SKILLS AND ABILITIES

(REQUIRED):

• Basic knowledge of governmental regulations.
• Ability to understand, interpret, and communicate policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Ability to complete Cardinal Research Administration Foundational Training (CRAFT) within first year in role.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor…