Administrative Assistant I or II

Position Function:

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit.

Salary Grade: 11

Please see Staff Compensation Structure for salary ranges.

Department Profile:

The Department of Electrical and Computer Engineering is one of eight academic departments in the Bagley College of Engineering. The Department offers ABET-accredited undergraduate programs in Electrical Engineering and Computer Engineering, which the latter Is jointly offered with the Department of Computer Science and Engineering. It also offers graduate studies leading to M.S. and Ph.D. degrees in Electrical and Computer Engineering.

Programs are offered In Starkville, MS, on MS Gulf Coast and Online campuses. The Department is composed of 614 undergraduates, 131 graduate students (70% PhD seeking), 28 faculty members (Including 6 endowed professorships, 4 IEEE Fellows), and 7 staff members. Research expenditures total approximately $15 million annually. Faculty members have developed a strong research program spanning the areas of computer systems, microelectronics, communications, electromagnetics, signal processing, machine teaming, remote sensing, power, controls, and high voltage.

The Department houses the largest university operated high voltage laboratory in North America. Additionally, faculty in the department are active in many University research centers ((Use the "Apply for this Job" box below).).

Essential Duties and Responsibilities:

This position provides administrative support to the department head and the full department. Essential duties of this position include:

* Coordinate all ECE visitor arrivals to include candidate interviews, REU students and travel reimbursements

* Coordinate the monthly Faculty meetings to include generation of meeting minutes

* Coordinate all ECE departmental events to include the Advisory Board meetings

* Work with the Department Head to schedule senior exit interviews

* Post departmental highlights to social media

* Collect and Compile articles for the departmental newsletter

* Act as the official photographer at events

* Coordinate the booking of classrooms and conference rooms

* Coordinate correspondence for Eta Kappa Nu initiation

* Work with Security to grant/remove  building and room access, including to teaching and research labs

* Coordinate the Alumni banquet and awards

* Coordinate with the BCoE Publications Manager to update website (awards, faculty, etc.)

* Other administrative duties as assigned

Minimum Qualifications:

Level I

High school diploma and one year of experience directly related to the duties and responsibilities specified.

Level II

High school diploma and four years' experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level.

Substitution allowed:

Indicated education is required; no substitutions allowed.

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Preferred Qualifications:

1.

Experience with social media maintenance

2. Experience in office administration.

Knowledge, Skills, and Abilities:

* Excellent written and verbal communication skills.

* Working knowledge of word processing, spreadsheet, and database software packages.

Working Conditions and Physical Effort

* Work is normally performed in a typical interior/office work environment.

* No or very limited exposure to physical risk.

* No or very limited physical effort required.

* Vision requirements:
Ability to see information in print and/or electronically.

Instructions for Applying:

Interested candidates must apply jobs.msstate.edu and attached a cover letter, resume, and list of three professional references.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin,…