Office Associate

Position Function:

Manage and perform basic administrative, hospitality, organizational, and other supporting duties. Assist students with daily issues ranging from finding the correct contacts for issues in their major to directing the correct procedures to add/drop classes. This position is the "face" of the College of Education and will be essential in presenting a positive first impression.

Salary Grade: 09

Please see Staff Compensation Structure for salary ranges.

Department Profile:

Discover your path to a meaningful career through Mississippi State University's College of Education. We are making a difference inside and outside the classroom through our nationally accredited teacher education programs and our non-teaching degrees, such as kinesiology, educational psychology, music performance, industrial technology, and more.

We are making tomorrow better and brighter by integrating world-renowned research centers and state-of-the-art facilities with our unwavering commitment to excellence in education. From our unique Partnership Middle School to our trailblazing Mississippi Institute on Disabilities, we are not just teaching - we are transforming lives and communities.

Essential Duties and Responsibilities:

1.) Answer phones, assist callers with basic information, or route calls throughout the

college and university.

2.) Greet faculty, staff, students, donors, and other constituents of the College of

Education who require face-to-face interactions with the Dean, Associate Dean, or

Dean's support staff.

3.) Maintain a clean, warm, and welcoming physical environment that may involve light

cleaning, organizing, or minor office equipment maintenance.

4.) Maintain office, safety, and cleaning supply inventory.

5.) Perform a variety of clerical duties, which require basic to complex technical/typing

assignments.

6.) Assist with fleet management, including managing maintenance schedules and

calendars for departmental "use."

7.) Support other staff who perform a variety of operational duties that include, but are

not limited to, business affairs, grants/contracts support, events planning, recruiting

efforts, and academic record keeping.

8.) May serve as a liaison between the Dean of Education and departments within the

College of Education (or the university as a whole) to efficiently fulfill the university's

mission.

9.) Other duties as assigned based on unique talents and abilities, as well as

departmental needs.

Minimum Qualifications:

Education:

High School diploma

Experience:

Two (2) years of experience directly related to the duties and responsibilities specified.

Substitution:
An equivalent combination of related education and related experience may be considered for this position.

Preferred Qualifications:

Bachelor's degree in a related field.

Knowledge, Skills, and Abilities:

* Organizational and coordinating skills.

* Ability to maintain confidentiality of records and information.

* Ability to understand and follow specific instructions and procedures.

* Receptionist skills.

* Ability to maintain calendars and schedule appointments.

* Ability to create, compose, and edit written materials.

* Knowledge of supplies, equipment, and/or services ordering and inventory control.

* Ability to operate basic office equipment.

* Records maintenance skills.

* Word processing and/or data entry skills.

* Ability to communicate effectively, both orally and in writing.

Working Conditions and Physical Effort

* Work is normally performed in a typical interior/office work environment.

* No or very limited exposure to physical risk.

* No or very limited physical effort required.

* Vision requirements:
Ability to see information in print and/or electronically.

Instructions for Applying:

Submit cover letter, resume, and application at (Use the "Apply for this Job" box below)..

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, .

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel:  or adatate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at  or adatate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.