Executive Assistant

The Executive Assistantprovideshigh-level administrative supportprimarilyto the CEO, secondarilyto theCamgian

Senior Staff members, and tertiary to the corporate office. Reporting directly to the CFO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and externalrelations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy workingin a fast-paced environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability tomaintaina realistic balance among multiple priorities.

This is an on-site position based out of our Corporate Headquarters in Starkville, MS.

• Calendar and Schedule Management:
  
  Managing complex, high-volume calendars, prioritizing meetings, and resolving scheduling conflicts to maximize executive efficiency.
• Travel and Logistics:
  
  Coordinating domestic and international travelfor the CEO, and senior staff members where needed. Travelincludesflights, accommodation, transportation, andpostingitinerarieson calendars.
• Communication Management:
  
  Acting as the primary point of contact, screening emails and phone calls, and drafting correspondence on behalf of theCEO.Must have excellent communication and time management skills; proven ability to meet deadlines.
• Document Preparation:
  
  Creating, editing, and formatting reports, memos, spreadsheets, and presentations for meetings.
• Meeting Coordination:
  
  Organizingcompany quarterlymeetings,senior staff meetings, andthe company Launch each year, including taking minutes and following up on action itemswhererequired.
  
  AlsoassistingHR with coordinating scheduled training.
• Confidentiality and Discretion:
  
  Handling sensitive company, financial, and personnel information with high discretion.
• Administrative Support:
• Reconcilingexpenses, filing documents, ordering supplies,and preparing expense reports for the CEO.
• Sustain a daily calendar of meetings and events for senior staff check-in meetings.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, specialprojectsand other documents in support ofobjectivesfor the organization.
• Screen incoming telephone calls; take and deliveraccuratemessages; respond to requests by gathering and providing information,andreferring non-routine calls to theappropriatepersonnel.
• Conserve the Executive's time by reading, researching,collectingand analyzing information as needed, in advance.
• Completeadhocprojects as assigned - such as personal events and/or family needs.
• Gatekeeping:
  
  Prioritizing incoming requests to protect theCEO's time.

• Bachelor's degree required
• 5+ years of related experiencerequiredin working in an executive assistant roleand/orsupportingmultipleexecutives.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Working knowledge of MS Forms, SharePoint,Teams,and One Drive a plus
• Ability to communicate effectively and professionally.

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the CEO and other senior executives bymaintainingeffective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.