Administrative Assistant I

Clerical and Administrative Support Position

Provides clerical and administrative support, which require a range of skills and knowledge of organizational policies, and general office procedures.

Salary Grade: 11

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Anticipated Appointment Date:
September 1, 2026.

Essential Duties and Responsibilities:

• Performs a wide range of clerical and administrative tasks, including those of a confidential nature.
• Manages the department and administrator's calendar; coordinates logistics for departmental events, meetings, and functions.
• Serves as the department's human resources liaison and oversees payroll processing.
• Processes departmental invoices and payments.
• Answers incoming calls, directs them appropriately, takes messages, and provides general information to callers.
• Evaluates and improves administrative practices such as recordkeeping systems, office workflows, and performance standards; stays current with trends in administrative operations.
• Coordinates the collection and preparation of operating reports utilizing word processing, spreadsheet, and database software.
• Develops, implements, and maintains office procedures and policies aligned with the Department's, College's, Unit's, and University's mission and goals.
• Creates, organizes, and maintains files, records, databases, and other documentation; manages data and performs standard analysis and reporting tasks.
• Performs other duties as assigned.

Minimum Qualifications:

• Education:
  
  High school diploma.
• Experience:
  
  One (1) year of experience directly related to the duties and responsibilities specified.

Preferred Qualifications:

• Bachelor's degree in accounting or business.

Knowledge, Skills, and Abilities:

• Excellent written and verbal communication skills.
• Working knowledge of word processing, spreadsheet, and database software packages.

Working Conditions and Physical Effort:

• Work is normally performed in a typical interior/office work environment.
• No or very limited exposure to physical risk.
• No or very limited physical effort required.

Instructions for Applying:

Apply at https://(Use the "Apply for this Job" box below)./

Screening Date:
July 24, 2026, until filled.

Restricted Clause:
Position is contingent upon continued availability of funding.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, .

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel:  or adatate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at  or adatate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.