Commercial Administrative Assistant - State College, PA

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WE ARE MINDFUL, ORIGINAL, & BOLD

Phospholutions, Inc. is an award-winning and venture-backed agtech start-up company enhancing global phosphorus use. Phospholutions is experiencing exponential growth with the recent launch of their proprietary Rhizo Sorb technology helping reduce the environmental impact of fertilizers and helping growers achieve more from their crop inputs.

WE ARE MINDFUL, ORIGINAL, & BOLD

Phospholutions, Inc. is an award-winning and venture-backed agtech start-up company enhancing global phosphorus use. Phospholutions is experiencing exponential growth with the recent launch of their proprietary Rhizo Sorb technology helping reduce the environmental impact of fertilizers and helping growers achieve more from their crop inputs.

Headquartered in State College, PA, Phospholutions is growing their team to support the commercial launch of Rhizo Sorb technology following multiple years of successful field trials, three decades of academic research, and backed by leading industry investors, with a Commercial Administrative Assistant. The location for this role is Saint Petersburg, FL or State College, PA with a hybrid work schedule (three days in office, two days at home) after orientation and onboarding is completed.

If you are an experienced, self-motivated administrative professional seeking a new career opportunity providing operational and administrative support, are customer focused, detail oriented, able to multitask and quickly switch focus and tasks, we highly encourage you to apply for this position!

JOB OBJECTIVE

We value energy, passion, authenticity, creativity…and results! The individual hired for this position will assume ownership of and perform a diverse range of tasks, becoming an essential member of our Commercial team. Supporting, managing, and achieving critical responsibilities for our internal commercial sales and marketing teams while providing exceptional customer service to internal and external stakeholders.

Among other responsibilities, this position requires the knowledge, skills and ability to understand and execute the following:

• Managing full customer lifecycle from lead generation and onboarding to delivery and post-sale support
• Customer order support - Entering and managing orders and coordinating with customers to ensure fulfillment
• Lead generation and onboarding – Create, track and manage leads and opportunities in our CRM (Pipedrive), ensuring data integrity and timeliness; monitor and update customer, lead and sales data for report generation and insights for leadership
• Delivery and post-sale support – Maintain client relationships, handle inquires and process new orders, changes, modifications and/or cancellations
• Supporting marketing efforts and events
• First-level support for the sales team on marketing inquiries, tools and systems providing guidance and training when necessary
• Track commercial events, coordinate related logistics and assist with event ROI financial reporting
• Organize and manage inventory for marketing materials (product guides, one-pagers, tradeshow materials, etc.)
• Administrative support
• Understand, interpret and enter commercial and marketing data of sales figures, metrics, and other key data used to produce reports to support decision making
• Support the Vice President of Sales & Marketing and the Vice President of Business Development with scheduling, meeting preparation, note taking and travel arrangements
• Develop and manager standard operation procedures (SOPs) for sales support tasks and projects
• Welcome and direct clients/visitors for in-office meetings and/or off-site events/shows/meetings

• Associate degree in business, marketing, or a related field required. Bachelor's degree in business administration, marketing, or a related field preferred
• Minimum two years’ experience in administrative support, preferably within sales or marketing…