Administrative Assistant - Cocoziello Institute Real Estate Innovation

Position Overview

The Cocoziello Institute for Real Estate Innovation, within the Office of the Senior Vice President for Research, is seeking an Administrative Assistant (Intermediate Support) to provide critical operational and administrative support.

• Serve as the first point of contact for the Institute; greet visitors, respond to inquiries, and provide information or appropriate referrals.
• Provide administrative support, including scheduling meetings, maintaining calendars, and preparing meeting materials for the Institute's leadership.
• Assist with planning and coordination of Institute events such as the Seminar Series, workshops, advisory board meetings, and student programs.
• Arrange room reservations, technology support requests, catering, agendas, and event logistics; take meeting minutes as needed.
• Draft, edit, and distribute correspondence and communications for internal and external audiences.
• Initiate Service Now tickets in the Penn State Financial system to process financial transactions, including university purchasing card transactions, invoices, and reimbursements; coordinate complex travel arrangements and perform subsequent reconciliations while monitoring expenses.
• Support student hiring and onboarding tasks and assist with Workday transactions.
• Maintain office supplies, equipment, and inventory; coordinate with vendors as needed.
• Support special projects, presentations, and administrative processes to advance Institute initiatives.
• Handle confidential and sensitive information with discretion.

The Cocoziello Institute is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position.

• General Equivalency Diploma (GED) or High School (HS); 2+ years of relevant experience, or an equivalent combination of education and experience accepted.
• Required
  
  Certifications:
  
  None

Employment with the University will require successful completion of background check(s) in accordance with University policies. Applicants must be authorized to work in the U.S.

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

Penn State provides a competitive benefits package for full-time employees, including medical, dental, and vision coverage, robust retirement plans, paid time off, and a 75% tuition discount available to employees and eligible spouses and children.

Penn State is an equal‑opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.