Administrative Assistant State College, PA

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support a busy legal office. This position plays an important role in keeping daily operations organized by assisting attorneys, paralegals, and administrative team members with a wide range of clerical and office coordination tasks. The ideal candidate is detail-oriented, dependable, and comfortable managing competing priorities in a client-facing environment.

• Coordinate shared meeting spaces, prepare rooms for appointments and gatherings, and restore spaces after use.
• Welcome visitors and clients courteously while helping create a positive and organized front-office experience.
• Track incoming courier packages and other external deliveries to ensure accurate records and timely distribution.
• Receive, sort, and circulate faxed materials, mailings, and other office communications as needed.
• Support file organization by copying documents, scanning records, and maintaining both physical binders and electronic files.
• Enter and update information in records management systems with a high level of accuracy and consistency.
• Monitor office inventory, replenish workplace and hospitality supplies, and assist with ordering when needed.
• Help with clerical and administrative tasks such as document formatting, calendar coordination, billing review support, expense processing, client intake activities, and outgoing mail or print projects.
• Provide assistance with internal events and client meetings, including arranging refreshments, room setup, and cleanup responsibilities.