Executive Assistant to Dean, Schreyer Honors College

Position

Office of the Dean of Schreyer Honors College seeks an Executive Assistant to provide comprehensive, high-level administrative and operational support to the Dean.

• Manage the Dean's complex, confidential calendar: coordinating meetings with faculty, students, university leadership, and external stakeholders.
• Anticipate scheduling conflicts, travel time, and preparation needs.
• Monitor task systems to ensure timely completion of priority items.
• Support the Dean's teaching and research activities.
• Coordinate leadership and committee meetings, including agendas, materials, and logistics.
• Record and distribute minutes; track and close action items.
• Serve as liaison to internal and external stakeholders, including the External Advisory Board.
• Maintain board records, coordinate meetings/events, and manage official files.
• Oversee daily administrative operations supporting the Dean and College leadership.
• Manage travel and expense reconciliation (using SAP Concur).
• Process purchasing, invoices, and procurement card transactions.
• Serve as Workday timekeeper and coordinate supply ordering.
• Support financial activities in collaboration with the Finance Strategic Partner.
• Coordinate service awards: tracking, ordering, and recognition.
• Administer the leadership intern program: recruitment, onboarding, time approval.
• Support the Dean's Student Advisory Council.
• Support College and University initiatives, events, and leadership activities.
• Represent the Dean's office in key engagements and communications.
• Maintain confidentiality in handling sensitive information.
• Ensure efficient daily operations of the Dean's Office and administrative functions.

• Effective written and verbal communication skills.
• Demonstrated ability to manage confidential information with sound judgment.
• Excellent interpersonal skills and ability to work collaboratively across a range of constituencies.
• Inclusive and respectful when working with others.
• Advanced proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) to support executive-level operations.
• Exceptional organizational skills, discretion, professionalism, and ability to manage multiple priorities in a fast‑paced environment.

Bachelor's Degree and 6+ years of relevant experience; or an equivalent combination of education and experience.

Employment will require successful completion of background check(s) in accordance with university policies. Applicants must be authorized to work in the U.S.

Salary range: $61,800.00 - $89,600.00.

Penn State provides a comprehensive benefits package including medical, dental, and vision coverage, retirement plans, paid time off, and a 75% tuition discount for employees, spouses, and children.

Regular onsite presence at Penn State's University Park campus is expected. The office is supportive of flexible work arrangements when aligned with the essential duties of the position.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .