Part-time Education Program Specialist Job State College area,Pennsylvania USA,Administrative/Clerical

Education Program Coordinator

The Department of Geo Sciences at Penn State is looking for an Education Program Coordinator to assist with administrative and financial functions while providing excellent customer service. The role is an integral part of the International Geo Biology Course (IGC) and Dr. Kate Freeman’s lab.

What You’ll Do

Oversee coordination, planning, and arrangement of the IGC and its affiliated events (Mini‑Symposium) including field trips, guest speakers, and course activities at Penn State and abroad; arrange catering and venues; order supplies; facilitate student applications and faculty evaluation; manage admitted‑student communication and course registration; coordinate lodging logistics; handle registration and tuition payments; collect all course documents; initiate expense reconciliation and honorarium payments;

create annual budget reports; design marketing emails; maintain a listserv; update the course webpage; create job postings for undergraduate students; serve as the first point of contact for all course‑related communications; and arrange the recurring IGC Alumni Meeting at an upcoming conference.

Assist with Dr. Freeman’s lab operations: order supplies; initiate travel reconciliation; ensure compliance with Penn State lab safety training requirements; manage the lab calendar; and help with award reporting.

Skills You Should Have

Excellent written and oral presentation skills
Strong attention to detail
Ability to maintain confidentiality
Willingness to work in a fast‑paced, team environment
Commitment to fostering diversity, equity, inclusion, and belonging
Experience using financial and human‑resources information systems such as Workday, SIMBA, SAP Concur, or similar systems

Background Checks / Clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814‑865‑1473.

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