Executive Assistant to Dean, Schreyer Honors College

Responsibilities include but are not limited to:
Executive Support & Calendar Management

• Manage the Dean's complex, confidential calendar: coordinating meetings with faculty, students, University leadership, and external stakeholders
• Anticipate scheduling conflicts, travel time, and preparation needs
• Monitor task systems to ensure timely completion of priority items
• Support the Dean's teaching and research activities

• Coordinate leadership and committee meetings, including agendas, materials, and logistics
• Record and distribute minutes; track and close action items
• Serve as liaison to internal and external stakeholders, including the External Advisory Board
• Maintain board records, coordinate meetings/events, and manage official files

• Oversee daily administrative operations supporting the Dean and College leadership
• Manage travel and expense reconciliation (utilizing SAP Concur)
• Process purchasing, invoices, and procurement card transactions
• Serve as Workday timekeeper and coordinate supply ordering
• Support financial activities in collaboration with the Finance Strategic Partner

• Coordinate service awards, including tracking, ordering, and recognition
• Administer the leadership intern program (recruitment, onboarding, time approval)
• Support the Dean's Student Advisory Council

• Support College and University initiatives, events, and leadership activities
• Represent the Dean's office in key engagements and communications
• Maintain confidentiality in handling sensitive information
• Ensure efficient daily operations of the Dean's Office and administrative functions

• Effective written and verbal communication skills
• Demonstrated ability to manage confidential information with sound judgment
• Excellent interpersonal skills and ability to work collaboratively across a range of constituencies
• Inclusive and respectful when working with others

Successful candidates will demonstrate exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast‑paced environment.

Applicants must also have advanced proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) to support executive‑level operations, including complex calendar and inbox management, preparation of executive communications and briefing materials, data tracking and reporting, and creation of professional presentations.

Bachelor's Degree, 6+ years of relevant experience; or an equivalent combination of education and experience.

Required

Certifications:

None.

Regular onsite presence at Penn State's University Park campus is expected.

The Schreyer Honors College is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

The salary range for this position is $61,800.00 – $89,600.00.

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well‑being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact . Penn State is committed to and accountable for advancing equity, respect, and belonging.

We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.