Administrative Assistant - Biochemistry and Molecular Biology

Position Specification

Administrative Assistant – Intermediate Support in the Department of Biochemistry & Molecular Biology, Eberly College of Science. This role provides detailed‑oriented and organized administrative and professional support, performing complex tasks with minimal supervision.

• Provide leadership to the planning and facilitation of support activities for an office or work unit.
• Respond to routine and moderately complex questions/issues concerning unit and university policies, processes, and procedures from internal and external contacts.
• Create and maintain files, databases, and reports.
• Monitor and maintain budgets; track expenditures for seven research faculty members and their lab personnel and graduate students, including:
  • Knowledge of Simba, PSUBuy, and SAP Concur Penn State systems.
  • Tasks such as purchasing card reconciliation, purchase orders, and other financial‑related assignments.
• Generate, prepare, and maintain reports and spreadsheets, and authorize processing of payments.
• Compile and organize information to develop agendas, meeting materials, and reports.
• Arrange meetings; lead coordination and planning of special events, conferences, and other functions.
• Support the planning and coordination of moderately complex projects.
• Serve on various committees; prepare agendas, take and compose minutes.
• Develop website content and maintain web pages.

General Equivalency Diploma (GED) or High School (HS) with 2+ years of relevant experience, or an equivalent combination of education and experience. No required certifications.

Employment will require successful completion of background checks in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment visa. Applicants must be authorized to work in the U.S.

Salary range: $38,300.00 – $55,500.00.

Penn State provides a competitive benefits package for full‑time employees, including comprehensive medical, dental, and vision coverage, robust retirement plans, and paid time off encompassing holidays, vacation, and sick time. A 75% tuition discount is available to employees and eligible spouses and children.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .